The Export Documentation Manager is responsible for overseeing and managing all documentation required for the export of goods to international markets. This role ensures compliance with export laws and regulations, coordinates with internal departments and external stakeholders (freight forwarders, customs brokers, clients), and ensures timely and accurate documentation to avoid shipment delays and penalties.
Key Responsibilities:
Export Documentation Management:
o Prepare, review, and manage all shipping and export documentation including invoices, packing lists, certificates of origin, bills of lading, letters of credit, etc.
o Ensure that all documentation meets destination country requirements and Incoterms.
Compliance & Regulatory Adherence:
o Ensure compliance with international trade regulations and company export policies.
o Stay updated with changes in customs regulations, trade agreements, and documentation standards.
Coordination & Communication:
o Coordinate with internal teams such as sales, production, logistics, and finance to ensure accurate and timely documentation.
o Liaise with freight forwarders, shipping lines, and customs agents to facilitate smooth movement of goods.
Team Management (if applicable):
o Lead and supervise a team of documentation officers or assistants.
o Provide training and guidance to ensure adherence to company processes and international standards.
Process Improvement:
o Develop and implement procedures to streamline documentation processes.
o Identify risks and resolve documentation issues to prevent shipping delays or legal complications.
Audit & Record Keeping:
o Maintain accurate records of all export transactions for internal audits and external regulatory checks.
o Manage document archiving systems for easy retrieval and reference.
Key Skills & Competencies:
Deep knowledge of international trade documentation and Incoterms.