Job Description

Export Documentation Executive

Andheri

Role Overview

The Export Documentation Executive is responsible for preparing, verifying, and managing all

export-related documents for ocean and air shipments. The role ensures compliance with

international trade regulations and smooth coordination between customers, carriers, and

internal teams.

Key Responsibilities:

1. Documentation & Compliance

? Prepare and verify export documents such as Shipping Bills, Bills of Lading (BL), Airway

Bills (AWB), Invoices, Packing Lists, SLI, COO, Certificate of Origin, etc.

? Ensure documents comply with customs regulations, carrier requirements, INCO terms,

and customer guidelines.

? File shipping bills on portals like ICEGATE, DGFT, and CHA coordination.

2. Shipment Coordination

? Coordinate with CHA, carriers, shipping lines, airlines, transporters, and customers for

smooth shipment execution.

? Send draft and final BL/AWB to customers for approval and release.

3. Customer Communication

? Update customers on shipment status, documentation requirements, and any

discrepancies.

? Handle customer queries and resolve documentation-related issues promptly.

4. Data Management

? Maintain accurate records of shipments, documentation files, and internal trackers.

? Ensure timely submission of documents to customers and finance team.

5. Compliance & Audit

? Ensure all export documentation adheres to customs, DGFT, and international trade

regulations.

? Assist in documentation audits and internal compliance checks.

Skills & Competencies

? Strong knowledge of export procedures, INCOTERMS, HS codes, and international

freight operations.

? Familiarity with ICEGATE, DGFT portal, and shipping line documentation portals.

? Excellent communication & coordination skills.

? Attention to detail with strong organizational ability.

? Proficiency in MS Office (Excel, Word, Outlook)

Job Types: Full-time, Permanent

Pay: ₹400,000.00 - ₹500,000.00 per year

Benefits:

Health insurance Provident Fund
Application Question(s):

How many years of experience do you have in Freight forwarding division? Do you have experience in both Air and Ocean?
Work Location: In person