Job Description

Job Title:

Export Documentation & Operations Executive

Department:

Export / Operations

Location:

Vaishali, ghaziabad

Experience Required:

2-5 years (Freight Forwarding / Logistics mandatory)

Role Overview

The Export Documentation & Operations Executive will manage end-to-end export processes including documentation, coordination with shipping lines / airlines, customs brokers, and ensuring compliance with international trade regulations. This role requires strong attention to detail and the ability to manage multiple shipments simultaneously.

Key Responsibilities

Export Documentation

Prepare, verify, and process export documents such as Invoice, Packing List, BL / AWB, COO, SLI, and Shipping Instructions.

Ensure accurate documentation as per LC terms, customs requirements, and buyer country regulations.

Track and follow up on documents with shipping lines / CHA / transporters.

Export Operations

Coordinate with transporters, warehouse team, customs brokers, shipping lines & airlines for scheduling.

Arrange booking with shipping lines / airlines / consolidators based on client requirements.

Monitor shipment execution from pick-up to loading and final dispatch.

Follow up with customs and ensure timely clearance of cargo.

Customer Relations & Coordination

Update clients regularly regarding shipment status.

Communicate professionally with overseas agents and internal departments.

Resolve any operational issues related to export shipments.

Compliance & Records

Maintain shipment files and document records in the system.

Ensure compliance with INCOTERMS, Export policy, and documentation standards.

Assist in preparing export MIS / reports for management.

Skills & Competencies Required

Strong knowledge of export documentation and shipping procedures.

Familiarity with freight forwarding operations and customs processes.

Proficient in MS Office & email communication.

Good coordination, communication, and time-management skills.

Ability to work under pressure and meet deadlines.

Education

Bachelor's degree preferred (BBA / B.Com / Supply Chain / International Business).
Salary

Commensurate with experience and industry standards.

How to Apply

Interested candidates may send their resume to:

hr@freightmartlogistics.com

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

Cell phone reimbursement Health insurance
Work Location: In person