Job Description

Job Summary:

We are seeking a detail-oriented and proactive

Export Documentation Executive

to manage end-to-end pre-shipment and post-shipment documentation processes. The ideal candidate will ensure timely and accurate preparation of export documents in compliance with international regulations, coordinate with internal and external stakeholders, and support payment processing and vendor management.

Key Responsibilities:Pre-Shipment Documentation:

Document Preparation:

Prepare and verify export documents including commercial invoices, packing lists, certificates of origin, proforma invoices, and shipping instructions. Ensure compliance with international trade laws, INCOTERMS, and client-specific requirements.

Regulatory Compliance:

Coordinate with regulatory bodies and chambers of commerce for document authentication and certification. Ensure pre-shipment documentation adheres to destination country requirements (e.g., customs declarations, export licenses).

Stakeholder Coordination:

Collaborate with production, sales, and logistics teams to gather shipment details and timelines. Liaise with banks for L/C (Letter of Credit) processing, ensuring alignment with all terms and conditions.

Shipment Scheduling:

Share accurate shipping schedules with clients and logistics partners. Coordinate with freight forwarders to book shipments as per dispatch readiness.

Post-Shipment Documentation:

Shipping Records Management:

Finalize documents such as Bills of Lading, Air Waybills, and insurance certificates. Dispatch original and required document sets to clients, banks, or customs agents.

Customs & Compliance Support:

Coordinate with customs brokers and freight forwarders for smooth clearance of goods. Provide necessary documents to address any customs-related queries. Ensure compliance with DGFT (Directorate General of Foreign Trade) regulations.

Payment Processing:

Submit documents to banks under L/C or documentary collection terms. Monitor payment status and inform internal stakeholders of receipt or discrepancies.

Client Communication:

Maintain consistent communication with clients regarding shipment and documentation status. Promptly resolve any discrepancies or delays in documentation.

Vendor Bill Processing & Payment:

Follow up with vendors such as CHAs and forwarders for timely submission of freight bills. Coordinate with the accounts department for payment clearance and reconciliation.

Required Skills & Qualifications:

Bachelor's degree in Commerce, Logistics, International Business, or related field. 2-4 years of experience in export documentation or international logistics. Proficiency in

SAP (MM Module)

,

ERP Systems

, and

MS Office Suite

. Strong knowledge of

INCOTERMS

,

export regulations

, and

customs procedures

. Excellent coordination, communication, and documentation skills. Ability to manage multiple shipments and deadlines with a high level of accuracy.

Preferred Qualities:

Experience in coordinating with freight forwarders and customs agents. Working knowledge of L/C documentation and banking procedures. Detail-oriented with a proactive approach to problem-solving.
Job Type: Full-time

Pay: ?15,999.00 - ?25,999.00 per month

Work Location: In person