Job Description

Export Documentation Executive

Role Overview:

The Export Documentation Executive is responsible for preparing, managing, and dispatching export-related documents, coordinating with CHAs (Customs House Agents), and ensuring timely and accurate communication with consignees regarding shipments. The role requires strong attention to detail, organizational skills, and familiarity with international trade documentation and compliance requirements.

Key Responsibilities:

Shipment Communication:

Send

order confirmation emails

to consignees, clearly mentioning

shipment dispatch details

including expected delivery timelines.

Document Preparation & Dispatch:

+

Prepare

covering letters

for all consignments to accompany the shipment documents being sent via courier.

Receive original shipment documents

from the CHA post-dispatch and verify all contents. Obtain

authorized signature

on documents after verification and prepare them for courier dispatch.

Courier Handling:

Book couriers and

dispatch original shipment documents

to consignees. Share document details, including

courier tracking slip and ETA

, via email to the consignee for smooth customs clearance.

Data Management:

File the

first original or copy

of each shipment document physically in box files on a

month-wise basis

. Maintain a

digital folder structure

storing full set of consignment documents categorized by month.

Coordination & Reporting:

Follow up regularly with the

CHA for timely receipt

of original documents from port. Coordinate with the

accounts team

by sharing

monthly export sales data

for reconciliation and financial reporting.

Certification Handling:

Prepare and process the

Certificate of Origin (COO)

using the

DGFT portal

in compliance with destination country requirements.

Key Skills & Tools:

Export Documentation & International Logistics Knowledge of INCOTERMS, DGFT portal & COO documentation Courier Coordination & Tracking MS Office / Google Workspace (Excel, Word, Drive) Email Communication & Documentation Filing Strong Organizational and Time-Management Skills
Job Types: Full-time, Permanent

Pay: ?20,000.00 - ?30,000.00 per month

Benefits:

Commuter assistance Food provided Leave encashment Paid sick time
Schedule:

Day shift Morning shift
Supplemental Pay:

Yearly bonus
Education:

Bachelor's (Preferred)
Experience:

EXPORT DOCUMENTATION: 4 years (Preferred)
Language:

English (Preferred) Hindi (Preferred)
Location:

Aluva, Kerala (Preferred)
Willingness to travel:

25% (Preferred)
Work Location: In person

Application Deadline: 25/06/2025
Expected Start Date: 26/06/2025