Job Description

The role involves preparing, maintaining, and arranging all types of export documents and certificates in a timely manner. The executive coordinates closely with freight forwarders, CHA, export documentation agencies, laboratories, and APEDA, ensuring that all documents are accurately prepared and submitted within defined timelines.
Documentation :

• Prepare Purchase order as per Instruction.

• Preparation of IRN Generation for E-Invoicing & E-Way
• Prepare Export Invoice & Packing list as per instruction & Provide to CHA & Other Concernd Person
• Co-ordinate with Account/finance department for GST Billing
• Coordinate with CHA for facilitate export container dispatch Clearances & ensure accurate & Compliant customs procedures
• Prepare APEDA Certificate
• Prepare & Monitor any Organic rice lab report COC, SGS, Legalization, COO, Phyto , Fumigation as per required
• Check & Approval Shipping bill Check List, B/L Draft/ Lab Reports as per required
• Prepare complete export document original & Office Copy Dispatch to Concern Office / person
• MIS Daily Document tracking report , Daily dispatching report , Courier tracking Report

Reporting/Filing:

• Conduct periodic reporting of all activities

• Manage documentation, filing, and record-keeping

Ad-hoc Activities:

• Assist in Ad-hoc activities

• Preparing reports - as required by Reporting Manager / Directors/ MD
• Develop and update Standard Operating Procedures (SOPs)

Working Relationship:

• External: Customers, Suppliers, and Service Providers
• Internal: Directors, Managing Director Reporting Manager, Assistant , employees from other

departments, and colleagues within the same department
Requirements
Educational Qualifications

• Graduate in Logistics, Shipping or Supply Chain

Experience & Skills

• 4-5 years' experience in export logistics & freight forwarding
• Strong knowledge of Export-Import procedures (Sea/Land/Air)
• Experience with customs documentation & port operations
• Proficient in MS Office (especially Excel)
• Good communication skills in English & Hindi
• Experience in Agro/FMCG export companies preferred

Skills Required