Job Description

India
Corporate services, infrastructure and facilities, Management and Business Support, Outsourcing / Offshoring, Process, project and program management
Group Functions

Job Reference #

316350BR

City

Pune

Job Type

Full Time

Your role

Are you able to handle multiple priorities with energy and enthusiasm? Do you enjoy working closely with senior management and a wide range of stakeholders to drive our priorities? Have you got risk aware driven mindset?

We are looking for an exceptional individual to oversee and coordinate the operational risks associated with the company's travel and expense activities. This role involves ensuring compliance with global travel and expense policies, identifying and mitigating risks, and enhancing the overall risk management framework.



Key responsibilities:

ensure timely approval and reimbursement of expenses, following internal controls and policies. monitor and support expense data input into the company's financial systems. ensure adherence to company travel and expense policies, providing support to employees regarding compliance and policy queries. advise employees on best practices for submitting expenses and using the company's travel systems. maintain and update records of travel and expenses, ensuring accuracy and completeness. assist with month-end and year-end closing procedures related to T&E. perform periodic audits of travel and expense reports to ensure compliance with both internal policies and external regulations. assist in addressing any discrepancies or issues found during audits. provide training or guidance to employees regarding the company's T&E systems and procedures. identify opportunities for improvements in the T&E process, aiming to enhance efficiency, cost-effectiveness, and user experience. work with relevant teams to streamline workflows, automate processes, and implement new tools. able to adopt change management / project related protocols to improve processes, streamline BAU and support internal T&E initiatives.

Your team

You will be working in UBS Group Real Estate and Supply Chain (GRESC), specifically with the Global Travel and Expense Management team focus on operations and located in our Pune office in India. GRESC manages UBS's global real estate portfolio, provides workplaces that support our employees and clients, and drives the sourcing and vendor strategy.


As GRESC Expense Specialist you will report to the Expense Management Team Lead, and play an important role in managing and overseeing employee's expense process to ensure adherence to company policies and industry standards. You will assist in processing and auditing travel and expense claims, maintaining records, and collaborating with various departments to ensure smooth operations and positive end user support.

Your expertise

bachelor's degree in Finance, Accounting, Business Administration, or a related field (or equivalent work experience). previous experience in travel and expense management, finance, or related administrative roles is highly preferred. familiarity with expense management software (e.g., Concur, SAP, or similar platforms) is a plus. understanding of corporate travel policies, expense guidelines, and regulatory compliance requirements. proficient in Microsoft Office Suite, including Excel to support and facilitate data reviews relevant to expense management oversight. knowledge of finance or accounting principles is beneficial. proactive, with the ability to work independently and in a team-oriented environment. strong attention to detail and organizational skills. excellent communication skills, with the ability to assist employees and stakeholders with clarity. strong problem-solving skills and the ability to handle multiple priorities. ability to maintain confidentiality and handle sensitive financial information.

About us

UBS is the world's largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors..



We have a presence in all major financial centers in more than 50 countries.

How we hire

We may request you to complete one or more assessments during the application process. Learn more

Join us

At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We're dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. We also recognize that great work is never done alone. That's why collaboration is at the heart of everything we do. Because together, we're more than ourselves.



We're committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.

Contact Details

UBS Business Solutions SA

UBS Recruiting

Disclaimer / Policy statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.