Job Description

Job Purpose
This role is responsible for managing CMOs and other vendors with regards to issuing POs and maintain compliance related to documentation. Updated master data related to Source to Pay in ARIBA and SAP. Resolve issues related to payment rate/quantity discrepancies and support other functions in ES.
Provide the interface between the ES teams and CMO for cost aspects, understanding business requirements, resolving commercial issues and alignment with operational activity.
Provide support in negotiating with suppliers for purchase of Finished goods under LL (Loan License) and Traded arrangements
Key Responsibilities
Commercial Compliance

• Checking current months Agreed Supply Plans and provided POs to Vendors
• Monthly Check, Updating and sign off of Price master in the system.
• Monthly monitoring of PPV (Purchase Price Variance) and discrepancies w.r.t to PPV reporting
• System Issue Resolution with accounts and IT departments
• Ensure appropriate documentation like commercial contract letters and all supporting documents for cost sheets are maintained properly along with cost sheet verification
• Identify and deliver cost saving opportunities for sourcing
• Debit and Credit notes - Calculation and verification of invoices/debit/credit note. Approving in the same for payment.
• Administration and documentation support

Legal Compliance.

• Sharing draft agreements (Non-Disclosure Agreement, P2P, Loan License, Site exit, Product discontinuation, Product addition etc. agreements) well before expiry with CMOs
• Timely execution and documentation for renewal of all Agreements
• System updating for the contracts in CLM/Ariba with all necessary system compliance

Due Diligence

• New CMO/new site onboarding compliance from eRFI to vendor creation and placing POs
• Due diligence and verification during PR raised, ensuring proper cost centers, alignment with CC owners and finance
• Maintenance of supporting documents for audit readiness and first point of contact for auditors, overall documents and system hygiene from Sourcing perspective

Support to Ongoing Business

• Payment issue resolution, discrepancy dashboard in charge for ES,
• maintaining repositories for price masters, legal contracts, cost sheets and all other supporting documents,
• Raising PRs for all one-time costs/Non-production related POs.

Key KPI contributions

• Contribute in cost saving targets for the function
• Improvement initiatives part of Operational Efficiency- Process improvement and cost improvement initiatives
• Kaizens, ZAPs (Zero Accident Promotion incidents) and other GPS (Operational Efficiency) targets for the function

Knowledge/ Education / Previous Experience Required*
A. Educational Background
1. Minimum Level of Education - Graduate in Science with minimum 5 years of experience in the pharmaceutical industry
Area of Specialisation - Knowledge of Commercial Terms, Legal Terms, ERPs - SAP
Why is this Level of Education Required?
To understand CMO operations needed Knowledge of Legal aspects of Agreements is needed to understand to the contracts legal, reputational and compliance risks point of view. SAP CERPS knowledge to do the day-to-day transactions.
B. Job-Related Experience
Minimum Level of Job-Related Experience required - Preferable Experience in dealing with CMOs, suppliers, accounts and Finance dept
Why is this Level of Experience Required?
Good communication skills, collaborative team member.
Effectively able to multi-task, ability to adapt, anticipate issues, work under uncertainty/pressure and accommodate flexible work demands
C. Other Job-Related Skills/Background
Good written communication skills and soft skills needed for interact with CMOs/Vendors and internal stakeholders. Skills like MS office, PowerPoint and excel are required
Why GSK?
Uniting science, technology and talent to get ahead of disease together.
GSK is a global biopharma company with a purpose to unite science, technology and talent to get ahead of disease together. We aim to positively impact the health of 2.5 billion people by the end of the decade, as a successful, growing company where people can thrive. We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines. We focus on four therapeutic areas: respiratory, immunology and inflammation; oncology; HIV; and infectious diseases - to impact health at scale.
People and patients around the world count on the medicines and vaccines we make, so we're committed to creating an environment where our people can thrive and focus on what matters most. Our culture of being ambitious for patients, accountable for impact and doing the right thing is the foundation for how, together, we deliver for patients, shareholders and our people.
Inclusion at GSK:
As an employer committed to Inclusion, we encourage you to reach out if you need any adjustments during the recruitment process.
Please contact our Recruitment Team at to discuss your needs.
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Skills Required