Job Description

Proposed Role and Key Deliverables

Proposed Role:

Team Member - New Joiner Induction Experience & Data Management
This role with end-to-end ownership of new joiner onboarding and compliance documentation

Induction & Onboarding

Anchoring "Sai Pravesh" - weekly new joiner Induction Program.

Coordinating logistics, materials, and stakeholder readiness for induction.

Welcoming new joiners, guided site tours, and end-to-end documentation compliance (bank accounts, PF / ESI, confidentiality agreements, document uploads in Darwinbox, etc.).

Verification of Aadhaar-PAN linkage and communication of discrepancies.

Coordination with Admin, Factory Medical Officer (if required), IT, and other stakeholders for seamless onboarding.

Maintaining induction checklists.

Providing responses to basic new joiner queries and redirecting other queries to HRBPs.

Tracking and issuance of T-shirts, mugs, safety shoes, and other Welcome Kit items.

Attendance sharing, ID / Access card management, and laptop / email access readiness.

Reimbursement & Claims Support

Verification, submission and tracking of Night Stay Allowance claims (Bidar).

Collection, verification, processing and tracking of:

o Medical claims
o Relocation claims
o Travel reimbursement forms
Employee record scanning records and monthly reporting to Corporate HR.

Darwinbox & Compliance

Timely updates of new joiner information in Darwinbox.

Updating of reporting manager and roles, emergency contacts, PF declarations, etc.

Uploading of joining documents.

Maintenance of HR Compliance Tracker and Legal Inspection Checklists.

Other Support

Support for employee engagement initiatives and HR operational tasks as assigned.

4.

Success Metrics

Onboarding Efficiency & Experience

100% on-time execution of weekly Sai Pravesh sessions as per schedule. 90%+ positive feedback from new joiners in induction surveys. Zero delays in new joiner kit availability (T-shirts, mugs, safety shoes, etc.). 100% compliance in guided site tours.

Documentation & Statutory Compliance

100% Completion of joining formalities within 2 working days of joining. 100% Accuracy in Aadhaar-PAN linkage tracking and issue resolution. Zero Misses in PF / ESI / Bank account opening, confidentiality agreements, and Darwinbox uploads. Zero non-compliances w.r.t. onboarding flagged during internal / external audits.

Stakeholder Coordination

100% timely intimation to IT, Admin, and Talent Acquisition for each new joiner. < 24-hour turnaround time for query redressals w.r.t. documentation clarifications. Zero escalations from internal stakeholders related to induction readiness.

Reimbursement & Claims Processing

100% accuracy in claims verification and submission. Timely submission of monthly tracker to HR Operations Lead with zero slippages.

HR System Hygiene (Darwinbox)

100% data completeness in Darwinbox records for new joiners. Timely sharing of scanned documents with Corporate HR. * Zero gaps during internal / external audits pertaining induction process.