Job Description

Qualifications & Experience:

Education:

Graduate / Diploma in Materials Management, Supply Chain, Commerce, or Engineering.

Experience:

3-4 years of experience in

storekeeping, warehouse, or inventory management

, preferably in an

educational institution

Technical Skills:

Hands-on experience with

SAP (MM module)

or similar ERP systems. Proficiency in MS Excel and other MS Office applications. Knowledge of inventory control techniques and warehouse management principles.

1. Inventory & Stock Management

Maintain accurate records of all incoming and outgoing materials including stationery, housekeeping supplies, uniforms, furniture, sports goods, laboratory items, and office consumables. Implement systematic storage and labeling of all stock items for easy identification and retrieval. Monitor stock levels regularly and initiate replenishment as per school requirements and approval processes. Conduct

periodic stock verification

(monthly, quarterly, and annual) and reconcile discrepancies between physical and system records. Apply proper inventory control methods such as

FIFO (First-In-First-Out)

to minimize wastage or expiry of consumables.

2. Procurement Coordination

Raise material requisitions based on consumption and requirements received from departments (academic, admin, housekeeping, labs, sports, etc.). Coordinate with the purchase department for timely procurement and delivery of approved items. Verify the quality and quantity of goods received against purchase orders and supplier invoices. Maintain proper documentation such as

Goods Receipt Notes (GRN)

and material issue slips.

3. Store Operations & Housekeeping

Ensure proper maintenance, cleanliness, and safety of store areas. Organize stock systematically (by category and department) to maintain accessibility and order. Supervise store helpers or attendants and assign daily tasks related to material handling. Implement and maintain

5S (Sort, Set, Shine, Standardize, Sustain)

principles in store management.

4. Record Keeping & System Management

Enter all transactions (receipts, issues, returns, adjustments) into the

inventory management system or ERP (SAP/MM or equivalent)

. Maintain updated item masters, stock ledgers, and consumption reports. Generate periodic reports on stock status, consumption patterns, and reorder levels for management review. Ensure data accuracy, timely posting of entries, and proper documentation for internal audits.

5. Coordination with Departments

Liaise with academic departments, laboratories, administration, housekeeping, and canteen for timely issue and return of materials. Support annual budgeting by providing data on consumption trends and future requirements. Communicate effectively with the finance and procurement teams for invoice verification and vendor payments. Assist in planning and execution of annual school events by ensuring availability of necessary materials and equipment.

6. Compliance & Safety

Follow all school policies and procedures related to store operations, safety, and procurement. Ensure safe handling and storage of cleaning chemicals, laboratory supplies, and electrical materials. Support audit teams during internal or external audits by providing required records and reports. Maintain confidentiality of vendor and inventory-related information.
Job Type: Full-time

Pay: ?30,000.00 - ?40,000.00 per month

Work Location: In person