Job Description

Brief Job Profile:
General Administration

• Handle all Administration activities & support the smooth functioning of the office.
• Maintain office supplies inventory by checking stock and ordering new supplies as needed.
• Monitor inventory of office supplies and the purchasing of new material with attention to
• budgetary constraints
• Maintaining an inventory of all infrastructure assets for the office facility.
• Keeping track of contracts of all service providers, vendors, etc.
• Making Travel arrangements to and for the team member/Head as and when required
• Daily reporting and MIS updates
• Keeping track of the logistics inwards and outwards.
• Handle the Transport management
• Board Meetings Conference handling. Lunch arrangements for guests in meeting rooms.
• Help organize events, including ordering materials and requisitioning meeting spaces.
• Manage repositories of information in electronic and physical form.
• Make photocopies, scan documents, mail packages, and assist with other administrative
• office duties where required.
• Handle the purchasing and maintenance of departmental office supply

Billing and Invoice Management

• Maintaining invoice tracker.
• Receiving the bills from the vendors and verifying the documents attached to the bills.
• Doing final certification of the bills and process for approval.Reconciling the payments given to the vendor partners and the accounts team.
• Coordinating with Programs, purchases, and Accounts with respect to the bill certification
• and payment.
• Follow up with Finance team for payment advice.
• Coordinate with Vendors for outstanding amount closure and quarterly balance confirmation
• within defined timelines
• Maintain PO/ Agreement tracker for validity and ensure timely renewal.

Education and Experience:

• Any Graduate
• Should have at least 3+ years of office administration in a corporate setup o
• Proficient with MS Excel / MIS reports

Required Abilities:

• Strong verbal and written communication skills
• Should be presentable and pleasant
• Strong Decision making & negotiating skills
• Ability to multi-task, work under pressure and meet deadlines required

Key Skills

• Administration
• Transport Management
• MIS
• Vendor Management