Job Description

We are seeking an exceptional Secretary to serve as the organizational backbone and trusted right-hand to our senior cardiologist Dr Arun Kalyanasundaram. This is not a passive administrative role; we need a proactive, hyper-organized, and resourceful professional who anticipates needs before they arise.

The ideal candidate operates with absolute professionalism, unwavering discretion, and impeccable attention to detail. You are the critical facilitator who clears obstacles, optimizes workflows, and ensures our leadership can focus on strategic priorities.

Key Responsibilities

Your core duties will involve comprehensive administrative and logistical support:

Calendar & Meeting Management: Proactively manage and coordinate complex calendars for one or more executives, anticipating conflicts, prioritizing requests, and ensuring seamless scheduling across global time zones.

Professional Gatekeeping:

Act as the primary point of contact. Screen, prioritize, and route internal and external correspondence (phone calls, email) with exceptional judgment and professionalism.

Travel & Logistics:

Coordinate all aspects of complex domestic and international travel, including flights, accommodation, ground transport, and the creation of detailed itineraries.

Documentation & Communication:

Prepare, proofread, and format sophisticated reports, presentations, agendas, meeting minutes, and confidential correspondence with 100% accuracy.

Expense & Data Management:

Prepare and submit accurate expense reports in a timely manner. Maintain meticulous digital and physical filing systems for rapid information retrieval.

Project & Event Support:

Assist with the planning and execution of meetings, team events, and special projects as required.

Qualifications & Skills

This position requires a unique blend of technical skill, organization, and emotional intelligence.

Required:

Experience

: 5+ years of proven experience in a high-level administrative support role (such as Executive Secretary, Executive Assistant, or Senior Administrator).

Technical Proficiency

: Expert-level mastery of the Microsoft 365 Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Teams, Zoom, etc.).

Organization:

A world-class multitasker with an obsessive attention to detail and the ability to manage competing priorities without sacrificing quality.

Communication:

Superior verbal and written communication skills. You must be articulate, concise, and professional in all interactions.

Discretion:

Proven ability to handle highly sensitive business and personal information with the utmost confidentiality and integrity.

Attitude:

A proactive, resourceful, and solutions-oriented mindset. You don't wait to be asked; you identify problems and propose solutions.

Preferred (Nice-to-Have):

Bachelor's or Associate's Degree in Business Administration or a related field.

Experience with [Specific Software, e.g., Concur, Salesforce, a specific project management tool].

Experience supporting [C-Level executives / multiple stakeholders / a large department].

What We Offer

A competitive salary and benefits package

A dynamic and supportive work environment.

The opportunity to make a tangible impact on our organizational efficiency.

How to Apply

Please submit your resume along with a brief cover letter detailing why your skills and proactive approach make you the ideal candidate for this role to ...

Job Type: Full-time

Work Location: In person