Job Description

We are looking for an Executive Secretary to the MD who can provide high-level administrative support and ensure the efficient handling of confidential and business-critical documents. The role requires excellent communication skills, professionalism, and a thorough understanding of legal and financial documentation specific to the construction industry.

Key Responsibilities:

Manage and maintain the MD's calendar, appointments, meetings, and travel arrangements. Handle confidential correspondence and ensure timely communication flow to/from the MD's office. Prepare, review, and maintain important legal documents including

Sale Deeds, Encumbrance Certificates (ECR), Possession Certificates

, and related property papers. Coordinate with

banks and financial institutions

for project-related funding, documentation, and compliance requirements. Maintain and organize a secure filing system (digital & physical) for legal, commercial, and project documents. Coordinate with internal departments (Legal, Projects, Finance, HR, etc.) for reports, approvals, and documentation. Draft letters, MoUs, board resolutions, and other official communications as per instructions. Assist the MD in preparing presentations, reports, and minutes of meetings. Track and follow up on tasks and deliverables assigned by the MD to various teams. Maintain confidentiality and handle sensitive information with discretion.

Key Skills & Competencies:

Excellent written and verbal communication (English & regional language). Proficient in MS Office (Word, Excel, PowerPoint) and documentation tools. Strong organizational, coordination, and multitasking skills. Ability to maintain confidentiality and handle high-pressure situations calmly. Familiarity with real estate and construction project workflows is an advantage.

Qualifications & Experience:

Bachelor's Degree in Business Administration, Law, or related field. 4-7 years of experience as a Secretary / Executive Assistant, preferably in the construction or real estate sector. Experience dealing with legal and financial documents is essential.
Job Type: Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

Health insurance
Schedule:

Day shift
Work Location: In person