Job Description

Job Title: Executive Secretary to the Chairman

Location:

Kolkata

Employment Type:

Full-time

Availability:

Immediate Joiners Preferred

Experience:

Minimum 10 Years

Work Hours:

Must be flexible to work long hours as required

Job Summary:

We are seeking a highly experienced and dedicated

Executive Secretary

to support our Chairman in a fast-paced and demanding environment. The ideal candidate will have a minimum of 10 years of experience in a similar role, exhibit exceptional professionalism, and demonstrate the ability to manage high-level administrative and executive support functions. This is a role requiring discretion, loyalty, commitment, and the flexibility to work beyond standard hours.

Key Responsibilities:

Act as the point of contact between the Chairman and internal/external stakeholders Manage and maintain the Chairman's calendar, scheduling appointments, meetings, and travel Handle confidential correspondence, reports, and documents with discretion and accuracy Prepare high-quality presentations, reports, meeting minutes, and briefing materials Coordinate and follow up on action items from meetings and discussions Organize and manage travel itineraries, visa processing, and accommodations Screen and prioritize emails, phone calls, and other communications Maintain and organize filing systems (digital and physical) Ensure smooth day-to-day administrative operations related to the Chairman's office Liaise with senior executives, clients, and board members on behalf of the Chairman Be available beyond regular office hours as per the Chairman's schedule and travel plans

Key Requirements:

Minimum 10 years of proven experience

as Executive Secretary, Executive Assistant, or similar role Bachelor's degree in Business Administration or related field preferred Exceptional written and verbal communication skills Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) High level of professionalism, confidentiality, and integrity Strong organizational and multitasking skills Ability to stay calm and effective under pressure Willingness to work long/flexible hours based on business demands Immediate availability is highly preferred Long-term commitment to the role

Benefits:

Competitive salary based on experience Professional and growth-oriented working environment Direct exposure to executive-level leadership and decision-making Opportunity to be part of a prestigious and visionary organization

How to Apply:

Interested candidates who meet the above criteria and can join immediately are encouraged to send their

updated CV with a recent photo

. Please mention

"Executive Secretary to Chairman - Immediate Joiner"

in the subject line

Job Types: Full-time, Permanent

Pay: ₹50,000.00 - ₹70,000.00 per month

Benefits:

Paid sick time Paid time off
Work Location: In person