Job Description

Executive Secretary to CEO

Location: Chennai

Experience: 3-5 Years (Mandatory)

Industry: Food, Beverages & Alcohol Trading / Manufacturing

Salary: As per industry standards (Negotiable for the right candidate)

About the Role:

We are seeking a highly organized and dynamic Executive Secretary to assist the CEO/Chairman in managing day-to-day operations, business communication, and travel coordination.

The ideal candidate must have prior experience working directly with top-level management, demonstrate strong communication and interpersonal skills, and be flexible to travel across India for business purposes.

Key Responsibilities:

Act as the primary point of contact between the CEO and internal/external stakeholders.

Manage the CEO's calendar, appointments, meetings, and travel schedules efficiently.

Draft, review, and prepare letters, business correspondence, and presentations professionally.

Handle confidential information with integrity and discretion at all times.

Coordinate with clients, vendors, and partners on behalf of the CEO for business discussions and follow-ups.

Maintain clear and effective communication between departments to ensure smooth business operations.

Support the CEO during business travel for meetings, conferences, and plant visits across India.

Prepare and manage reports, minutes of meetings, and action points for review.

Monitor key projects and deadlines, ensuring timely updates to management.

Handle any additional administrative or business coordination duties assigned by the CEO.

Required Qualifications & Skills:

Graduate / Postgraduate in Business Administration, Commerce, or related field.

3-5 years of experience as Executive Assistant / Executive Secretary to CEO or Chairman (mandatory).

Excellent communication skills in English and Hindi; knowledge of Tamil or other regional languages is an advantage.

Strong organizational, interpersonal, and multitasking abilities.

High level of professionalism, discipline, and confidentiality.

Proficiency in MS Office (Word, Excel, PowerPoint) and digital communication tools.

Willingness to travel extensively across India along with the CEO for meetings or business events.

Preferred Attributes:

Confident, polished, and presentable personality.

Ability to handle high-pressure situations and make quick, sound decisions.

Strong work ethic with a proactive and problem-solving approach.

Excellent time management and attention to detail.

Compensation:

Competitive salary package (Negotiable for deserving candidates)

Travel and business expenses covered by the company.

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

Work Location: In person