Job Description

About the Role:

We are seeking a highly organized, proactive, and discreet

Executive Secretary

to provide high-level administrative and executive support to the

CEO

. The ideal candidate will be responsible for managing schedules, handling confidential information, coordinating meetings, and serving as a key point of contact between the CEO and internal/external stakeholders.

Key Responsibilities:

Administrative Support:

Manage and maintain the CEO's calendar -- scheduling meetings, appointments, and travel. Screen and prioritize emails, calls, and other forms of communication. Prepare reports, presentations, and documents as required by the CEO. Maintain and organize confidential files, records, and documents.

Communication & Coordination:

Act as the primary point of contact between the CEO and internal/external stakeholders. Draft professional correspondence, meeting notes, and executive summaries. Coordinate with department heads and senior leadership on behalf of the CEO.

Meetings & Events:

Organize and prepare for executive meetings, board meetings, and special events. Prepare meeting agendas, take minutes, and ensure timely follow-ups. Handle logistics for meetings, conferences, and events (on-site and off-site).

Travel & Itinerary Management:

Arrange domestic and international travel, including flights, hotels, visas, and transportation. Prepare detailed travel itineraries and handle any travel-related changes or emergencies.

Executive Assistance:

Anticipate the needs of the CEO and proactively manage tasks and priorities. Assist in personal tasks and administrative duties as needed. Uphold a high level of discretion and confidentiality at all times.

Key Requirements:

Bachelor's degree in Business Administration, Management, or related field. 3-7 years of experience in a similar executive assistant or secretarial role. Excellent written and verbal communication skills. Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). High level of professionalism, integrity, and discretion in handling confidential information. Strong organizational and multitasking skills with attention to detail. Ability to work independently and handle pressure in a fast-paced environment.

Preferred Skills:

Experience working with senior-level executives or in a corporate environment. Familiarity with calendar management tools (e.g., Google Calendar, Microsoft Outlook). Time management and crisis-handling capabilities. Bilingual or multilingual skills are a plus.

Why Join Us?

Work directly with top-level leadership. High-impact role with visibility across the organization. Professional growth in a dynamic and fast-paced environment. Collaborative and respectful work culture.
Job Type: Full-time

Pay: ₹12,579.02 - ₹53,401.85 per month

Benefits:

Provident Fund
Work Location: In person