Job Description

Location

: Office at Neelankarai, ECR

Reporting

To: Managing Director

Position Overview:

We are seeking a highly organized, trustworthy, and proactive Executive Secretary to provide comprehensive support to the Managing Director (MD) in both professional and personal capacities. This is a dual-role position that combines traditional executive assistant responsibilities with high-level household and personal support.

Key Responsibilities:

1. Office Responsibilities (Professional Support):

Manage MDs calendar, schedule appointments, meetings, and conference calls. Handle all travel arrangements including flights, visas, accommodations, and itineraries. Screen and prioritize emails, calls, and other communications on behalf of the MD. Prepare reports, presentations, meeting minutes, and other documents as required. Maintain confidentiality of sensitive business and personal information. Coordinate internal and external meetings, ensuring all logistics are managed. Liaise with managers of the company, clients, vendors, and other stakeholders on behalf of the MD. Support in organizing corporate events, offsites, and board meetings when needed. Maintain and organize filing systems for both personal and office-related documents.

2. Household & Personal Management Responsibilities:

Oversee day-to-day household activities, ensuring smooth functioning of the MDs residence. Recruit & coordinate and supervise domestic staff including drivers, cook, housemaids, etc. Manage household inventories, purchases, and ensure timely procurement of groceries and essentials. Handle personal errands and administrative tasks for the MD and family members. Manage family members' medical appointments, hospital visits, and health check-up schedules. Liaise with service providers for home maintenance, repairs, and other utilities. Arrange and coordinate personal and family travel plans. Ensure vehicles are well-maintained and drivers schedules are efficiently managed. Keep track of all household bills, payments, and petty cash.

Requirements:

Any Bachelor's degree 8-15 years of proven experience as an Executive Assistant, Secretary, or Personal Assistant, preferably supporting senior leadership. Experience in managing household operations and domestic staff is highly desirable. Strong organizational and multitasking skills. Excellent communication skills (written and verbal). High level of integrity, discretion, and professionalism. Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint). Ability to handle pressure and maintain confidentiality. Flexible with working hours and willing to be available as per MD's schedule. Valid driving two wheeler license
Job Type: Full-time

Work Location: In person