Job Description

Department / Division



Finance & Accounts




External Interface
(Enlist external agencies/authorities that you are required to deal with while discharging your duty)

• Vendors/Service Providers
• Financial institutions/ Corporate bodies
• Auditors
• Statutory/ Regulatory agencies

Minimum Qualification
(i.e education, training etc.)

• Graduate

Minimum Experience

• Around 1-3 years of industry experience in the commercial function, with specific exposure to procurement

Special Skills/Attributes
(required for performing the job effectively)

• Sound Knowledge of Accounting Standards & Systems
• Understanding of Statutory/Regulatory Compliance Management
• Good Knowledge of ERP & Software packages

Overall Purpose/Objective
Of the job


Responsible for efficient procurement operations for the Center including developing a comprehensive vendor base, prompt processing of purchase indents and raising of purchase orders / work orders, sound documentation and accurate payment to vendors within defined timelines




Key Responsibilities
(List major responsibilities, that you have, to achieve the key objectives)

• Prepare a comprehensive database with function/department wise information about each vendor/ service provider and keep it updated from time to time.
• Conduct the background check on the proposed vendor profiles, including obtaining references from earlier clients
• Assist the Manager in negotiating with identified vendors/agencies for various departments and also finalizing the contract with various suppliers and vendors in coordination with concerned departments and legal
• Support continuous monitoring of Supplier / Vendor performance by carrying out periodic techno-commercial audits
• Adhere to defined procedure for processing indents, conduct first level of negotiations in case sourcing from outside pre-agreed rate contracts, agree payment terms with vendor-delivery schedule/ job completion date, performance retention amount in line with the corporate policy
• Post finalization of rate, raise Purchase Order(PO)/ Work Order(WO) containing the technical specification, price, applicable quality standards, quantity, delivery schedule and all other necessary terms and conditions
• Monitor the delivery process/ job, ensuring that the delivery schedule/ work order is being executed as planned
• Develop and implement risk mitigation / back-up plans in the event of delivery disruption
• Ensure preparation of daily indent status for review of UFC, Support preparation of the monthly MIS report and maintain proper documentation across all stages of the purchase operations
• Verify the invoices for completeness and correctness as per prescribed checklist of supporting and statutory documents and approvals required

Qualifications





Minimum Qualification
(i.e education, training etc.)

• Graduate

Primary Location: IN-GJ-AHMEDABAD
Work Locations: Ahmedabad BSAFAL HOUSE NR. TEJ MOTORS, B/H. MIRCH MASALA RESTAURANTOFF S.G. H IGHWAY AHMEDABAD 380059
Job: Finance & Accounts
Organization: Mall Business
Schedule: Regular
Shift: Standard
Job Type: Full-time
Day Job
Job Posting: Oct 16, 2023, 3:46:45 AM