Job Description

The Executive - Procurement is responsible for coordinating, sourcing, negotiating, and procuring medical and non-medical supplies, equipment, and services required for smooth hospital operations. The role ensures timely availability of quality materials at competitive prices while adhering to hospital policies, vendor standards, and regulatory requirements.

Key Responsibilities

1. Procurement & Sourcing

Identify and evaluate suppliers for medical consumables, surgical items, pharmaceuticals, biomedical equipment, and general hospital supplies. Obtain and compare quotations, prepare cost analyses, and support vendor selection. Issue purchase orders (POs) and ensure compliance with hospital procurement policies.

2. Inventory & Supply Chain Coordination

Work closely with stores, pharmacy, biomedical, and user departments to understand requirements and maintain optimal stock levels. Monitor daily consumption patterns and ensure timely replenishment of critical supplies. Coordinate delivery schedules and follow up on delayed or incomplete shipments.

3. Vendor Management

Maintain a database of approved vendors and monitor their performance (price, quality, reliability, lead time). Resolve supplier issues such as product shortages, quality disputes, returns, and replacements. Assist in vendor negotiations and long-term rate contracts.

4. Cost Control & Compliance

Ensure cost-effective purchasing through market research, price comparison, and negotiation. Follow hospital procurement SOPs, ethical purchasing practices, and regulatory guidelines. Maintain documentation for audits, quality certification (e.g., NABH/JCI), and statutory requirements.

5. Coordination With Internal Departments

Communicate with clinical and non-clinical teams to clarify specifications and technical requirements. Coordinate with finance for billing, GRN (Goods Receipt Note), and timely processing of vendor payments. Support biomedical and engineering teams in procurement of spare parts and maintenance materials.

6. Reporting & Documentation

Prepare reports on purchase status, vendor performance, stock levels, and cost savings. Maintain accurate procurement records, contracts, and purchase histories in ERP/hospital management systems. Participate in procurement planning and budgeting activities.

Skills & Competencies

Strong negotiation and vendor management skills. Knowledge of medical supplies, pharmaceuticals, and hospital equipment preferred. Understanding of supply chain, inventory management, and procurement processes. Proficiency in ERP systems/Hospital Information Systems (HIS). Analytical mindset and attention to detail. Good communication and coordination skills.

Education & Experience

Bachelor's degree in Business Administration, Supply Chain, Commerce, Pharmacy, or related field. 1-4 years of experience in procurement; healthcare/hospital experience preferred. Knowledge of NABH/JCI requirements is an advantage.
Job Type: Full-time

Pay: ₹20,000.00 - ₹40,000.00 per month

Work Location: In person