Job Description

We are looking for

Executive Operations Coordinator - CEO Office

supports the CEO by managing operational workflows, coordinating cross-functional activities, ensuring smooth execution of strategic tasks, and acting as a central communication bridge between the CEO, leadership team, and internal/external stakeholders.
This role demands

confidentiality, strong organizational ability, and high professionalism

.

Key Responsibilities

Manage CEO's calendar, meetings, appointments, and travel coordination. Prepare agendas, minutes, and follow-up action lists. Handle confidential documents and information with discretion. Coordinate daily operations related to the CEO's directives. Ensure timely completion of tasks assigned by the CEO to various departments. Track KPIs, deliverables, and project timelines. Act as a single point of contact between the CEO and internal teams. Draft and review official communications, reports, and presentations. Maintain strong relationships with leadership team and external stakeholders. Assist in data analysis, decision-support documentation, and MIS reports. Participate in strategic planning sessions and track action items. Support CEO in preparing board meeting notes, investor decks, and briefing documents. Oversee documentation, filing, travel, and expense tracking. Maintain information flow across departments for smooth operations. Coordinate events, reviews, audits, and CEO-led initiatives.

Required Skills & Competencies

Excellent verbal and written communication Strong organizational and multi-tasking skills Ability to handle confidential information Advanced knowledge of MS Office / Google Workspace High professionalism and stakeholder management skills Strong analytical and coordination ability Time-management & decision-support capability

Qualification & Experience

Bachelor's degree (Management, Business Administration preferred) 3-8 years experience in Executive Assistant / Office Coordinator / Operations role Experience supporting C-level leadership is preferred
Interested candidates can share your update CV to hr.plant@qltherapeutics.com

Job Types: Full-time, Permanent

Pay: ?20,000.00 - ?50,000.00 per month

Benefits:

Food provided Provident Fund
Work Location: In person