Job Description

Role Overview

The Admin professional is responsible for ensuring smooth day-to-day operations of the office, managing administrative tasks, supporting staff requirements, coordinating facility services, and maintaining an efficient work environment.

Key Responsibilities

1. Office & Facility Management

Manage office premises, cleanliness, and upkeep. Coordinate with housekeeping, security, and maintenance teams. Ensure availability and maintenance of office supplies, stationery, and equipment. Handle repair & maintenance activities with vendors (electrical, plumbing, IT support, etc.).

2. Administrative Support

Manage visitor entry, reception, and front-desk operations. Handle incoming/outgoing mail, courier, and communication logs. Prepare letters, reports, purchase requests, and documentation.

3. Vendor & Procurement Coordination

Identify vendors for office supplies, services, and contracts. Negotiate quotations, compare proposals, and prepare purchase orders. Track vendor performance and manage AMC (Annual Maintenance Contracts).

4. Travel & Logistics

Arrange employee travel, accommodation, and transportation. Maintain travel records, bookings, and expense reports. Coordinate company vehicle management (fuel logs, driver schedules, service records).

5. Compliance & Record Management

Maintain administrative records, bills, agreements, and licenses. Ensure compliance with safety standards, statutory norms, and audit requirements. Assist with asset inventory and monitoring.

6. Event & Meeting Coordination

Coordinate internal meetings, conferences, and company events. Make arrangements for refreshments, equipment setup, and logistics.

7. HR & Operational Support (Optional based on role)

Assist with onboarding formalities, ID card processing, and induction support. Maintain attendance reports and employee database updates.

Required Skills & Qualifications

Bachelor's degree in any discipline. 1-5 years of experience in administration (depending on level). Strong communication, coordination, and multitasking abilities. Proficiency in MS Office (Excel, Word, PowerPoint). Knowledge of vendor management and basic accounting preferred.

Key Competencies

Strong organizational skills Attention to detail Problem-solving ability Professional etiquette Time management Ability to work independently

Job Snapshot

Updated Date
25-11-2025
Job ID
Job_SPML_0466
Department
MANAGEMENT TEAM
Location
SUPA (PUNE), Ahmednagar, Maharashtra, India
Experience
3 - 6 Years
Employee Type
REGULAR
Employee Sub Type
REGULAR PROBATION
Salary Range
INR 500000 - 650000 (Annual)