Job Description

A GRN (Goods Received Note) Executive's primary responsibility is to accurately record and manage the receipt of goods into a warehouse or storage facility. This includes creating GRNs in the relevant system, matching delivery challans and invoices with physical receipts, and ensuring proper documentation and labeling of materials. They also play a crucial role in inventory management by reporting discrepancies and maintaining GRN logs for audit and reporting purposes.

Key Responsibilities of a GRN Executive:https://www.google.com/search?rlz=1C1RXQR_en&cs=0&sca_esv=16d5bc79565112ea&sxsrf=AE3TifP3vNPacAN5uWUJ3eDGov_fI0WcUA%3A1755159454437&q=GRN+Creation&sa=X&ved=2ahUKEwjg0YG-7omPAxVZUGwGHXHXLLEQxccNegQIDBAB&mstk=AUtExfBQabTLcUeyvCxgvDQ8t3wH1zA1qLEwI73_GtLj2L9Noq8A_blG885uZKDXqWdcDW1-vv0erR2S45Pk2WxNYaa5prZNklF0WYnjGeN6N-D2ombSJpqypCHFVUqDCZ6hEXNutHpjiekByiK7rgqCCRL9hlreNvMu6CsEf-DC5k1sDQI&csui=3 Generating accurate GRNs for all incoming goods, often within an ERP or inventory management system like Tally. https://www.google.com/search?rlz=1C1RXQR_en&cs=0&sca_esv=16d5bc79565112ea&sxsrf=AE3TifP3vNPacAN5uWUJ3eDGov_fI0WcUA%3A1755159454437&q=Matching+Documentation&sa=X&ved=2ahUKEwjg0YG-7omPAxVZUGwGHXHXLLEQxccNegQIExAB&mstk=AUtExfBQabTLcUeyvCxgvDQ8t3wH1zA1qLEwI73_GtLj2L9Noq8A_blG885uZKDXqWdcDW1-vv0erR2S45Pk2WxNYaa5prZNklF0WYnjGeN6N-D2ombSJpqypCHFVUqDCZ6hEXNutHpjiekByiK7rgqCCRL9hlreNvMu6CsEf-DC5k1sDQI&csui=3 Verifying and matching supplier delivery challans and invoices with the actual received goods. https://www.google.com/search?rlz=1C1RXQR_en&cs=0&sca_esv=16d5bc79565112ea&sxsrf=AE3TifP3vNPacAN5uWUJ3eDGov_fI0WcUA%3A1755159454437&q=Inventory+Management&sa=X&ved=2ahUKEwjg0YG-7omPAxVZUGwGHXHXLLEQxccNegQIDRAB&mstk=AUtExfBQabTLcUeyvCxgvDQ8t3wH1zA1qLEwI73_GtLj2L9Noq8A_blG885uZKDXqWdcDW1-vv0erR2S45Pk2WxNYaa5prZNklF0WYnjGeN6N-D2ombSJpqypCHFVUqDCZ6hEXNutHpjiekByiK7rgqCCRL9hlreNvMu6CsEf-DC5k1sDQI&csui=3 Ensuring the correct specifications, quantities, and documentation of received materials. https://www.google.com/search?rlz=1C1RXQR_en&cs=0&sca_esv=16d5bc79565112ea&sxsrf=AE3TifP3vNPacAN5uWUJ3eDGov_fI0WcUA%3A1755159454437&q=Quality+Control+Coordination&sa=X&ved=2ahUKEwjg0YG-7omPAxVZUGwGHXHXLLEQxccNegQIEBAB&mstk=AUtExfBQabTLcUeyvCxgvDQ8t3wH1zA1qLEwI73_GtLj2L9Noq8A_blG885uZKDXqWdcDW1-vv0erR2S45Pk2WxNYaa5prZNklF0WYnjGeN6N-D2ombSJpqypCHFVUqDCZ6hEXNutHpjiekByiK7rgqCCRL9hlreNvMu6CsEf-DC5k1sDQI&csui=3 Working with the Quality Control (QC) team to inspect goods before GRN entry. https://www.google.com/search?rlz=1C1RXQR_en&cs=0&sca_esv=16d5bc79565112ea&sxsrf=AE3TifP3vNPacAN5uWUJ3eDGov_fI0WcUA%3A1755159454437&q=Material+Labeling&sa=X&ved=2ahUKEwjg0YG-7omPAxVZUGwGHXHXLLEQxccNegQIEhAB&mstk=AUtExfBQabTLcUeyvCxgvDQ8t3wH1zA1qLEwI73_GtLj2L9Noq8A_blG885uZKDXqWdcDW1-vv0erR2S45Pk2WxNYaa5prZNklF0WYnjGeN6N-D2ombSJpqypCHFVUqDCZ6hEXNutHpjiekByiK7rgqCCRL9hlreNvMu6CsEf-DC5k1sDQI&csui=3 Properly tagging and labeling materials according to the warehouse system. https://www.google.com/search?rlz=1C1RXQR_en&cs=0&sca_esv=16d5bc79565112ea&sxsrf=AE3TifP3vNPacAN5uWUJ3eDGov_fI0WcUA%3A1755159454437&q=Discrepancy+Reporting&sa=X&ved=2ahUKEwjg0YG-7omPAxVZUGwGHXHXLLEQxccNegQIFBAB&mstk=AUtExfBQabTLcUeyvCxgvDQ8t3wH1zA1qLEwI73_GtLj2L9Noq8A_blG885uZKDXqWdcDW1-vv0erR2S45Pk2WxNYaa5prZNklF0WYnjGeN6N-D2ombSJpqypCHFVUqDCZ6hEXNutHpjiekByiK7rgqCCRL9hlreNvMu6CsEf-DC5k1sDQI&csui=3 Identifying and reporting shortages, damages, or mismatches to the relevant teams (e.g., purchase, QC). https://www.google.com/search?rlz=1C1RXQR_en&cs=0&sca_esv=16d5bc79565112ea&sxsrf=AE3TifP3vNPacAN5uWUJ3eDGov_fI0WcUA%3A1755159454437&q=GRN+Log+Maintenance&sa=X&ved=2ahUKEwjg0YG-7omPAxVZUGwGHXHXLLEQxccNegQIDxAB&mstk=AUtExfBQabTLcUeyvCxgvDQ8t3wH1zA1qLEwI73_GtLj2L9Noq8A_blG885uZKDXqWdcDW1-vv0erR2S45Pk2WxNYaa5prZNklF0WYnjGeN6N-D2ombSJpqypCHFVUqDCZ6hEXNutHpjiekByiK7rgqCCRL9hlreNvMu6CsEf-DC5k1sDQI&csui=3 Maintaining organized GRN logs for auditing and reporting purposes. https://www.google.com/search?rlz=1C1RXQR_en&cs=0&sca_esv=16d5bc79565112ea&sxsrf=AE3TifP3vNPacAN5uWUJ3eDGov_fI0WcUA%3A1755159454437&q=Price+Board+and+Barcode+Management&sa=X&ved=2ahUKEwjg0YG-7omPAxVZUGwGHXHXLLEQxccNegQIDhAB&mstk=AUtExfBQabTLcUeyvCxgvDQ8t3wH1zA1qLEwI73_GtLj2L9Noq8A_blG885uZKDXqWdcDW1-vv0erR2S45Pk2WxNYaa5prZNklF0WYnjGeN6N-D2ombSJpqypCHFVUqDCZ6hEXNutHpjiekByiK7rgqCCRL9hlreNvMu6CsEf-DC5k1sDQI&csui=3 In some cases, updating price boards and barcode information related to received goods. https://www.google.com/search?rlz=1C1RXQR_en&cs=0&sca_esv=16d5bc79565112ea&sxsrf=AE3TifP3vNPacAN5uWUJ3eDGov_fI0WcUA%3A1755159454437&q=Coordination+with+Other+Departments&sa=X&ved=2ahUKEwjg0YG-7omPAxVZUGwGHXHXLLEQxccNegQIERAB&mstk=AUtExfBQabTLcUeyvCxgvDQ8t3wH1zA1qLEwI73_GtLj2L9Noq8A_blG885uZKDXqWdcDW1-vv0erR2S45Pk2WxNYaa5prZNklF0WYnjGeN6N-D2ombSJpqypCHFVUqDCZ6hEXNutHpjiekByiK7rgqCCRL9hlreNvMu6CsEf-DC5k1sDQI&csui=3 * Communicating with other departments (e.g., purchase, accounting) regarding GRN-related issues or queries.