Job Description

Position:

Executive - Front Office

:

We are seeking a skilled and highly organized individual to join our team as a

Front Office Executive

. The ideal candidate should possess excellent communication and administrative skills to efficiently manage front desk operations. This role plays a key part in creating a positive first impression for visitors, clients, and employees while handling day-to-day administrative responsibilities.

Responsibilities:

1. Reception Duties:

Greet and welcome visitors, clients, and employees in a friendly and professional manner. Answer and route incoming calls promptly and efficiently. Maintain a clean, tidy, and organized reception area.

2. Visitor Management:

Register and issue visitor badges, ensuring all security protocols are followed. Coordinate visitor appointments and inform respective employees of their guests' arrival.

3. Communication:

Handle incoming and outgoing mail, couriers, and packages. Monitor and respond to emails, phone calls, and other inquiries in a timely manner.

4. Administrative Support:

Assist in scheduling meetings, conferences, and appointments for staff. Maintain and monitor office supplies and inventory levels. Arrange travel and accommodation for employees when required. Prepare and manage office documents, reports, and correspondence. Track office expenses and reimbursements.

5. Facilities Management:

Coordinate with building management for office repairs and maintenance. Ensure office cleanliness and a well-maintained work environment.

6. Vendor Management:

Liaise with vendors for office supplies, maintenance, and services. Negotiate cost-effective quotes and ensure timely delivery.

7. Event Coordination:

Assist in organizing office events, meetings, and celebrations. Collaborate with internal teams to ensure smooth event execution.

Requirements:

Proven experience as a Front Office Administrator or in a similar administrative role. Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Proficiency in Microsoft Office (Word, Excel). Attention to detail and ability to work independently. Experience in vendor management and facility coordination is an added advantage.

Female candidates preferred.

Positive attitude and customer service-oriented approach.
Job Type: Full-time

Benefits:

Health insurance Provident Fund
Education:

Bachelor's (Required)
Experience:

Front Office or Related: 1 year (Required)
Work Location: In person