Job Description

Position:

Executive - Front Office

:

We are looking for a skilled and highly organized individual to join our team as a

Front Office Executive

. The ideal candidate should have excellent communication and administrative skills to efficiently manage front desk operations. This role is key to creating a positive first impression for visitors, clients, and employees while handling day-to-day administrative responsibilities.

Responsibilities:

1. Reception Duties:

Greet and welcome visitors, clients, and employees in a friendly and professional manner. Answer and route incoming calls promptly and efficiently. Maintain a clean and organized reception area.

2. Visitor Management:

Register and issue visitor badges while ensuring all security protocols are followed. Coordinate visitor appointments and inform respective employees about their guests' arrival.

3. Communication:

Handle incoming and outgoing mail, couriers, and packages. Monitor and respond to emails, phone calls, and other inquiries in a timely manner.

4. Administrative Support:

Assist in scheduling meetings, conferences, and appointments for staff. Maintain and monitor office supplies and inventory. Arrange travel and accommodation for employees when required. Prepare and manage office documents, reports, and correspondence. Keep track of office expenses and reimbursements.

5. Facilities Management:

Coordinate with building management for repairs and maintenance. Ensure office cleanliness and a tidy work environment.

6. Vendor Management:

Liaise with vendors for office supplies, maintenance, and services. Negotiate cost-effective quotes and ensure timely delivery of services.

7. Event Coordination:

Assist in planning and organizing office events, meetings, and celebrations. Collaborate with internal teams for smooth event execution.

Requirements:

Proven experience as a Front Office Administrator or in a similar administrative role. Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Proficiency in MS Office (Word, Excel). Attention to detail and the ability to work independently. Experience in vendor management and facility coordination is an added advantage.

Female candidates preferred.

A positive attitude and a customer service-oriented approach.
Job Type: Full-time

Benefits:

Health insurance Provident Fund
Education:

Bachelor's (Required)
Experience:

Front office or related: 1 year (Required)
Work Location: In person