Job Description

Job Title:

Executive - Documentation

Location:

Amritsar

Employment Type:

Full-time

Experience Required:

Minimum 3 Years

CTC:

Up to ?5.5 LPA

Role Overview:

The

Executive - Documentation

will play a key role in the commercial operations of the company. This position is responsible for preparing, managing, and coordinating all export-related documentation and certifications, ensuring timely and accurate submissions in coordination with

forwarders, CHAs, APEDA, labs

, and other export-related agencies.

Key Responsibilities:

Documentation:

Create

Purchase Orders

as per management instructions Handle

IRN generation

for

E-Invoicing

and

E-Way Bills

Prepare

Export Invoices

and

Packing Lists

and share them with CHA and relevant stakeholders Coordinate with the

Finance/Accounts team

for

GST billing

Liaise with

CHA

to facilitate export container dispatch, clearance, and adherence to customs regulations Apply for and manage

APEDA Certificates

Monitor and manage all required lab reports and certificates such as

COC, SGS, COO, Phytosanitary

,

Fumigation

,

Legalization

, and

Organic Lab Reports

Verify and approve

Shipping Bill Checklists

,

Bill of Lading (B/L) drafts

, and

Lab Reports

Prepare complete export documentation sets (original + office copy) and dispatch to relevant offices/teams Maintain

MIS reports

including Daily Document Tracking, Dispatch Status, and Courier Tracking

Reporting & Filing:

Maintain accurate filing systems and document records Generate periodic activity and performance reports

Ad-hoc Responsibilities:

Assist with additional tasks and reporting as required by the

Reporting Manager / Directors / MD

Support in developing and updating

Standard Operating Procedures (SOPs)

Working Relationships:

External:

Forwarders, CHAs, APEDA, Labs, Customers, and Vendors

Internal:

Directors, Managing Director, Reporting Manager, Assistants, and other cross-functional teams

Candidate Requirements:

Minimum

3 years of relevant experience

in export documentation Sound knowledge of export compliance and document lifecycle Strong coordination and communication skills Proficient in MS Office (especially Excel) and familiar with export documentation software/tools Ability to manage multiple documentation timelines with accuracy
Job Types: Full-time, Permanent

Pay: ?40,000.00 - ?45,000.00 per month

Benefits:

Health insurance Life insurance Provident Fund
Work Location: In person