Job Description

Executive Coordinator to Director

Role Summary

As the

Executive Coordinator

supporting the Director of Gopi Notebooks, you will be a strategic and operational linchpin--transforming ideas into action, ensuring seamless cross-departmental collaboration, and elevating executive effectiveness. You will coordinate, research, document, and drive critical initiatives. This role demands sharp organization, AI acumen, and advanced Excel proficiency, alongside strong communication in English and Gujarati.

Key Responsibilities

Instruction & Framework Development

Collaborate with the Director to refine and document vision, strategy, meeting agendas, and presentations. Translate ideas into structured frameworks and action plans.

Cross-functional Coordination

Serve as liaison with departments (e.g., Marketing, Finance, R&D), tracking deliverables, dependencies, and timelines.

Meeting Management & Documentation

Schedule, prepare for, and attend high-impact meetings; take minutes and follow up on action items. Maintain a precise log of all critical conversations and decisions.

Research & Content Prep

Conduct web-based research to support reports, presentations, and talks. Source data, insights, trends, competitor analysis, and relevant multimedia support material.

Reporting & Presentation Support

Develop polished PowerPoint decks, Excel summaries, and analytical reports. Deliver timely, neat, and impactful updates to the Director and stakeholders.

Operational Excellence

Manage calendars, communication touchpoints, and related logistics with professionalism. Uphold confidentiality and exercise sound judgment in all executive interactions.

Candidate Profile: Ideal Attributes

Gender:

Male (per specification)

Education:

Bachelor's degree--preferably in Business Administration, Management, or related field

Language Proficiency:

Fluent in English and Gujarati (verbal and written).

Technical Proficiency:

Strong command of

Microsoft Excel

(formulas, pivot tables, data visualization). Comfortable with

AI tools

(e.g., ChatGPT, content summarization, data extraction) for research and drafting. Proficient in PowerPoint, Outlook, and possibly Google Workspace or collaboration tools

Core Competencies:

Superior

communication

(linguistic dexterity, clarity, and discretion). Highly

organized

; capable of prioritizing across multiple tasks. Strong

analytical

and

strategic thinking

; able to anticipate needs and drive outcomes. High

integrity

, maturity, and approachability; maintains confidentiality and professionalism
Job Type: Full-time

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person