Job Description

Job description:

Job Title:

Executive Coordinator to Management (Office Role)

Location:

Ahmedabad

Department:

Executive Coordination & Administration

Reporting To:

Director / Management

Employment Type:

Full-time, Permanent

Work Mode:

In-person

Salary Range:

?20,000 - ?45,000 per month

Job Summary

We are looking for a smart, professional, and highly organized Executive Coordinator / Personal Secretary to assist Management with day-to-day office operations, scheduling, communication, and confidential tasks. The ideal candidate must have excellent English communication skills and the ability to manage responsibilities independently.

Key Responsibilities1.

Office Coordination

Manage daily office work and support management in routine tasks.

Handle documentation, filing, record keeping, and office communications.

Prepare letters, reports, presentations, and official documents.

Track tasks, follow-ups, and ensure timely completion.

2. Personal Assistance to Management

Maintain the Director's calendar, meetings, and appointments.

Manage travel plans, reminders, and confidential information.

Draft and respond to emails, letters, and official communication on behalf of management.

Ensure smooth coordination between management and departments.

3. Enquiry & Communication Handling

Attend calls, visitors, and enquiries professionally.

Act as a bridge between clients, vendors, and internal departments.

Ensure clear and timely communication as instructed by management.

4. Reporting & MIS

Prepare daily, weekly, and monthly MIS reports.

Assist in formatting, data entry, and basic analysis.

Maintain meeting minutes and action points.

5. Administrative Support

Assist in payment collections or cash handling when required.

Organize and support meetings, events, and office activities.

Ensure smooth administrative coordination.

Requirements

Graduate in any discipline.

Excellent English communication skills - both written and verbal

(English Must

).

1-5 years of experience in coordination, secretary, or admin roles.

Strong knowledge of MS Office (Word, Excel, PowerPoint).

Professional, trustworthy, and disciplined working style.

Ability to multitask, work independently, and handle confidential tasks.

Job Types:

Full-time, Permanent

Work Location:

In person

Job Types: Full-time, Permanent

Pay: ?20,000.00 - ?40,000.00 per month

Work Location: In person