Maintain daily attendance sheets for site engineers and contractors, ensuring accurate records of site manpower.
Submit monthly timesheets of site engineers to HR for payroll processing and contractors' timesheets to vendors for invoicing.
2. Expense and Voucher Management
Remind site engineers to submit monthly expense vouchers within stipulated deadlines.
Verify vouchers before forwarding them for approval to the Project Manager and HOD.
Upload approved vouchers on the project-based ERP system.
3. Advance Requests and Work Orders
Raise site expense advance requests on behalf of site engineers and secure necessary approvals.
Prepare and issue project-specific work orders via ERP as instructed by the Project Manager.
4. Invoice Handling
Collect monthly invoices from vendors and review for accuracy and completeness with supporting documents.
Upload validated invoices into ERP for booking after approvals from the Project Manager and HOD.
Notify Project Manager for revised work orders in case of budget overruns.
5. Travel Coordination
Coordinate with the travel desk for arranging domestic and international travel (air, bus, train) including insurance.
Track return tickets, visa validity, and insurance coverage; coordinate renewals/extensions as required.
6. Financial Documentation & Support
Provide updated account ledgers to site engineers and vendors upon request.
7. Communication & Issue Resolution
Act as the first point of contact for site engineers' operational issues via call or email.
Escalate unresolved concerns to the Project Manager for necessary action.
Job Types: Full-time, Permanent
Pay: ₹25,000.00 - ₹30,000.00 per month
Benefits:
Health insurance
Life insurance
Provident Fund
Application Question(s):
Bachelor's degree in Commerce, Business Administration, or equivalent.
Strong knowledge of ERP systems and MS Office (Excel, Word, PowerPoint).
Education:
Bachelor's (Required)
Experience:
project administration: 4 years (Required)
site cordination: 4 years (Required)
Work Location: In person
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