Job Description

Overview
The Executive Business Support role is a key position within the Bangalore office, providing high-level administrative, coordination, and operational support to senior management teams and technical disciplines. The role is best suited for a proactive, detail-oriented, and organized professional who can manage multiple priorities while ensuring smooth business operations.
The Executive Business Support professional will work closely with senior leaders--especially the Canada leadership team--and act as the Single Point of Contact (SPOC) for various administrative functions. Responsibilities include managing meetings and minutes, planning travel, preparing reports, coordinating with HR and facilities, managing office logistics, organizing events, supporting project governance, administering seating plans, and ensuring compliance with corporate standards. This role also plays a crucial part in facilitating executive visits and supporting productivity, revenue reporting, and QA documentation requirements.
The position requires strong communication skills in English and French, proficiency with Microsoft Office tools, and experience in office administration or customer service. Knowledge of SharePoint and Power BI is an added advantage. The ideal candidate is organized, collaborative, tech-savvy, and capable of supporting stakeholders across global teams.
Your role
This is a varied and interesting role providing Administrative support to the senior management team, Canada leaders team along with office management responsibilities for Technical disciplines. To perform this role successfully, the candidate will be responsible for but not limited to the following.

• General administration and business support duties to the office including, organise meetings, recording minutes, travel arrangements and report preparation.
• Being SPOC of Technical disciplines for all administrative related work.
• Provide interface between office and corporate procedures to ensure staff/office compliance.
• Coordinate with HR for smooth functioning of Business/Practice.
• Liaise with Local IS & Facilities Team in arranging the IT assets and space management.
• Liaise with suppliers/vendors in accordance with company's procurement procedures for business requirement.
• Organizing Corporate and social events.
• Supporting Head of Disciplines in smooth flow of work in the Practice/Departments.
• Administering the floor seating plan.
• Any ad-hoc tasks which are assigned as per the business requirement.
• Prepare the weekly & monthly reports on Productivity and revenue.
• Assist in project governance and quality domain by interacting with the relevant leads.
• Support QA documentation for the projects.
• Be part of regular meetings and ensure harmony between business & support services.
• Plan, execute the visits of Senior Staff from various offices to India.

About you

• Bachelor's degree in Engineering / Science /Commerce with good communication skills in English and French.
• Experience of working in an office environment covering administration and customer services duties.
• Experienced user of Microsoft Word, Excel, Outlook, PowerPoint, Knowledge of SharePoint and Knowledge on Power Bi will be added advantage.
• Agenda Management: Planning and organizing appointments, meetings, and events for senior executives.
• Communication: Managing the mailbox and correspondence to ensure effective communication among various stakeholders.
• Document Management: Organizing and maintaining important files and documents, including reports and presentations.
• Administrative Support: Assisting in the preparation of reports, presentations, and other necessary documents for meetings and projects (COGE, Quick-Fire).
• Business Travel: Arranging business travel, including flight, hotel, and transportation bookings.
• Expense Account: Managing expense accounts.
• Sub-Practice Support: Providing general administrative support, including loading codes, FDT, legal matters, offers, CVs, trainings, expense account management, and entering HSE visits and activities in Enablon.
• Coordination with Various Stakeholders: Ensuring smooth follow-up on various Corpo requests such as mandatory training, monitoring HSE objectives, annual and mid-year evaluations, recruitment follow-up, Talent Pool, EPN, Global Practice, and advance timesheets.
• SharePoint / Teams M-E.
• Managing timesheets and other related activities.
• Proven organisational skills.
• Proven ability to work on confidential documents and issues. Ability to work with minimal supervision with a proactive approach.
• Accurate record keeper, Systems and Process driven with some proven experience in implementing change and effective use of Outlook.
• Self-sufficient, vibrant and a keen team player.Strong communicator, with confident and approachable manner.
• Motivated to progress and improve current procedures.

Reward & benefits
Explore the rewards and benefits that help you thrive - at every stage of your life and your career.
This includes:

• Comprehensive life insurance coverage.

• Premium medical insurance for you and your dependents.

• Generous annual leave balance.

• Flexible and hybrid work solutions.

• Remote work opportunities outside of country.

• Company gratuity scheme.

• Discretionary bonus program.

• Relocation assistance.

• Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.

Seize every opportunity to sharpen your skills, expand your expertise, and be recognized for the impact you make.
About AtkinsRealis
We're , a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.
Worker Type Employee
Job Type Regular
At AtkinsRealis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

Skills Required