Job Description

: Executive - Billing, QS & Vendor Coordination

Department:

Executive - Billing, QS & Vendor Coordination

Location:

Indapur, Maharashtra

Experience Required:

5-7 years

Employment Type:

Full-time

Industry:

Modular Construction / Manufacturing

Role Summary

We are looking for a skilled Executive - Billing, QS & Vendor Coordination to support quantity surveying, cost estimation, and billing activities for modular construction and factory-based manufacturing projects. The role involves preparing cost estimates, verifying bills, coordinating with site and procurement teams, and ensuring billing accuracy and documentation compliance.

Key Responsibilities

1. Cost Estimation & Budgeting

Prepare cost estimates based on drawings, specifications, and scope of work Assist in developing project budgets and tracking actual costs Coordinate with design, procurement, and production teams for cost inputs Maintain cost records for standard and custom components

2. Quantity Surveying & Billing

Conduct quantity take-offs and prepare BOQs Prepare and verify client/vendor bills as per contract and site execution Track scope changes and prepare cost impact notes Validate subcontractor measurements and support invoice certification Reconcile billing with project progress and deliverables

3. Site Coordination & Execution Support

Liaise with site teams to monitor actual work progress for billing Track material consumption and compare with estimates Review contractor submissions for accuracy and compliance

4. Documentation & Compliance

Ensure billing documentation is complete and audit-ready Follow internal controls to minimize cost deviations Coordinate with QA/QC and audit teams for compliance checks

5. Vendor & Contract Support

Interpret basic commercial terms from contracts Coordinate with procurement for vendor billing and documentation Assist in resolving billing queries with vendors and clients

6. Required Skills & Qualifications

B.E./B.Tech or Diploma in Civil/Mechanical Engineering 5-7 years of experience in cost estimation and billing, preferably in construction or manufacturing Proficiency in MS Excel, AutoCAD, and ERP systems (Tally/SAP/Oracle) Understanding of GST, TDS, and basic contractual terms Strong documentation and coordination skills Ability to work at the factory office and coordinate with site teams
Job Type: Full-time

Pay: ₹40,000.00 - ₹50,000.00 per month

Work Location: In person