Job Description

Job Summary:

The Executive Assistant provides high-level administrative support to executives, ensuring the smooth functioning of their schedules and operations. This role involves managing calendars, coordinating meetings, handling correspondence, and acting as a liaison between the executive and other stakeholders.

Key Responsibilities:1. Administrative Support:

Manage and organize the executive's calendar, scheduling meetings, appointments, and travel arrangements. Prepare agendas, materials, and minutes for meetings. Draft, proofread, and edit correspondence, reports, and presentations.

2. Communication Management:

Screen and prioritize emails, calls, and other communications on behalf of the executive. Act as a liaison between the executive and internal/external stakeholders. Handle sensitive and confidential information with discretion.

3. Meeting Coordination:

Plan and coordinate meetings, including logistics, technology setup, and participant communication. Ensure executives are well-prepared with relevant documents and briefings.

4. Travel Arrangements:

Organize domestic and international travel, including flights, accommodations, and itineraries. Manage travel expenses and prepare expense reports.

5. Project Management:

Assist with special projects, research, and data analysis as assigned by the executive. Track deadlines, deliverables, and follow-ups for key initiatives.

6. Office Management:

Maintain and organize the executive's office and files, both physical and digital. Order supplies, manage subscriptions, and handle vendor relations as needed.

Qualifications and Skills:Education:

Bachelor's degree in Business Administration, Communications, or a related field (preferred).

Experience:

Minimum of 3-5 years of experience as an executive assistant or in a similar administrative role.

Skills:

Excellent organizational and time-management abilities. Strong written and verbal communication skills. Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and scheduling tools. Ability to multitask, prioritize, and meet deadlines in a fast-paced environment. High level of discretion, professionalism, and attention to detail. Familiarity with project management tools and techniques (preferred).
Job Type: Full-time

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

Cell phone reimbursement Provident Fund
Work Location: In person