Job Description

About 100kmph

100kmph is a fast-growing automotive lifestyle brand with a thriving customer base of 500,000+ enthusiasts. As we expand operations, we are seeking a

high-calibre Executive Assistant & Office Manager

who can work directly with our Founder & CEO and act as the central backbone of day-to-day operations.

This is

not

a routine assistant role.
This is a

strategic, dynamic, fast-paced execution role

for someone who can think, act, and deliver at the CEO's speed.

Role Overview

The Executive Assistant to the CEO & Office Manager will be the

right hand

to the CEO--managing daily workflows, tracking tasks, handling communications, coordinating with teams, and ensuring the CEO's time is used efficiently.

You will take complete ownership of tasks, follow-ups, meetings, operations, and internal coordination--allowing the CEO to focus on high-impact decisions and business growth.

Key Responsibilities1. CEO Assistance & Task Management

Shadow the CEO's workday and ensure all tasks, follow-ups, and decisions are executed without delay. Take notes during discussions, meetings, and calls--convert them into actionable tasks. Prioritize tasks, remind the CEO of critical items, and ensure deadlines are met. Draft emails, proposals, documents, and communication on behalf of the CEO. Manage the CEO's calendar, schedule meetings, and coordinate with internal/external stakeholders.

2. Office Operations & Coordination

Observe and track all activities happening in the office--people, tasks, vendors, clients, and operations. Ensure smooth functioning of daily office operations and handle any issues proactively. Work closely with production, dispatch, design, customer support, and finance teams to ensure alignment. Manage vendor interactions, negotiations, follow-ups, and documentation.

3. Communication & Reporting

Maintain strong communication lines between CEO and all departments. Provide daily updates, status reports, and summaries of ongoing tasks. Handle professional communication with clients, partners, vendors, and collaborators. Maintain confidentiality and ensure sensitive information is handled securely.

4. Strategic Support

Assist in planning, implementing, and monitoring new initiatives across the company. Identify inefficiencies and offer solutions to improve processes. Help the CEO streamline workflows and optimize time management.

Must-Have Skills & Traits

Extremely fast grasping ability

- understands instructions quickly and accurately.

High ownership mindset

- treats the company's tasks as their own.

Outstanding communication skills

- English verbal & written.

Highly organized, detail-oriented, and reliable.

Ability to handle pressure and operate in a fast-paced environment. Professional behaviour, emotional intelligence, and confidentiality. Ability to multitask and manage multiple priorities simultaneously. Proactive problem-solving - does not wait to be told what to do next. Tech-savvy (Google Workspace, Excel, WhatsApp, CRM tools, task trackers, etc.)

Good to Have

Prior experience as an

Executive Assistant, Chief of Staff, Office Manager, or Operations Coordinator

. Experience working with founders, leadership teams, or start-ups. Understanding of business operations, vendors, logistics, or retail/e-commerce. Strong presentation, documentation, or project management skills.

What This Role Offers

Direct exposure to startup leadership and decision-making. A chance to grow into a

Chief of Staff

role based on performance. A dynamic environment with massive learning and growth. Opportunity to shape internal processes and contribute to strategic initiatives. Employee benefits and discounts on 100kmph merchandise.

Who Should Apply

Someone who is:

Smart, fast, energetic, and sharp. Enjoys taking responsibility and making things happen. Wants to work closely with the CEO and grow rapidly. Not afraid of fast-paced, high-intensity workdays. Passionate about efficiency, communication, and organization.
Job Types: Full-time, Fresher

Pay: ?20,000.00 - ?25,000.00 per month

Work Location: In person