Job Description

HARION ZARILON PRIVATE LIMITED

JOB PROFILE: EXECUTIVE ASSISTANT - HUMAN RESOURCES & ADMINISTRATION

(Location: Pandesara, surat)

ROLE PURPOSE

The Executive Assistant - HR & Administration is a central role at Harion Zarilon.

You are the execution backbone to leadership -- enabling clarity, discipline, and coordination across teams, while upholding our values of integrity, simplicity, and collective growth.

This position merges executive support, people operations, and administrative efficiency, requiring a proactive, mature, and reliable individual who thrives on ownership and structured progress.

CORE RESPONSIBILITIES

1. Executive Coordination

Support the Managing Director in daily schedules, communication, documentation, and meeting follow-ups. Track key initiatives, timelines, and deliverables across departments. Prepare reports, presentations, MOMs, and ensure commitments are closed on time. Maintain confidentiality and discretion in all leadership-level communication. Plan and manage travel, appointments, and events with precision.
2. Human Resources & People Management

Manage recruitment, onboarding, and employee documentation processes. Support in defining KRAs, appraisal systems, and performance monitoring. Coordinate training, employee engagement, and welfare programs. Maintain payroll inputs, attendance, and compliance data in sync with HR consultants. Foster a professional, disciplined, and value-driven culture in alignment with the company's principles.
3. Administration & Operations

Oversee daily office operations: housekeeping, facility management, and supplies. Manage vendor contracts, utilities, and service partners effectively. Monitor administrative expenses and support budgeting. Ensure hygiene, safety, and efficiency of the work environment. Organize internal events, leadership meetings, and external visits.
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KEY SKILLS & QUALIFICATIONS

Graduate / Postgraduate in Business Administration or HR. 4-8 years of experience in Executive Assistance, HR, or Office Management. Strong communication, coordination, and documentation skills. High level of accountability and integrity. Proficiency in MS Office, Google Workspace, and HR tools. Calm under pressure, dependable, and execution-focused.
PERSONAL ATTRIBUTES

Balanced, self-motivated, and respectful in conduct. Detail-oriented with a systems mindset. Emotionally mature, dependable, and solution-driven. Embodies discipline, loyalty, and discretion. Resonates with the company's vision of steady, healthy, and ethical growth.
REPORTING TO:

Managing Director

GROWTH PATH

Year 1-2: Full command over executive coordination, HR and admin systems. Year 3+: Opportunity to grow into HR & Operations Manager or Chief of Staff based on leadership performance.
Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

Health insurance
Work Location: In person