Job Description

Objectives of this role

• Support the MD primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities

• Manage professional and personal scheduling for MD, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site

Required skills and qualifications

• Four or more years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees

Preferred skills and qualifications

• Experience in overseeing budgets and expenses
• Experience in developing internal processes and filing systems

Calendar management

Organizing and maintaining the MD's calendar, including internal and external meetings



Communication

Managing emails, information, and other communications, and responding to enquiries



Travel

Booking travel and accommodation, and arranging logistics for meetings, speaking engagements, and conferences



Project support

Coordinating project progress, tracking tasks and deliverables, and following up on action items



Administrative duties

Creating purchase orders, processing invoices, record management, and day-to-day customer service



Meeting preparation

Preparing agendas, papers, and minutes for meetings



Information management

Handling confidential and sensitive information, and ensuring the MD has the best available information



Relationship management

Building working relationships with key partners, and providing good relationship management with clients

Job Type: Full-time

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Flexible schedule
• Internet reimbursement
• Leave encashment
• Paid sick time
• Provident Fund

Schedule:

• Day shift

Supplemental Pay:

• Yearly bonus

Application Question(s):

• Location Science city but Weekly visit a Vatva factory.

Education:

• Bachelor's (Preferred)

Experience:

• total work: 5 years (Required)

Language:

• English (Required)

Work Location: In person