Job Description

Job Title:

Executive Assistant (EA) to Leadership

Location:

Sovabazar, Kolkata

Organisation:

Institute of NeuroDevelopment (IND)

Employment Type:

Full-Time

Experience Required:

Minimum 3-5 years in Executive Assistant / Senior Administrative roles

About IND - Institute of NeuroDevelopment

The

Institute of NeuroDevelopment (IND)

is a mission-driven organisation dedicated to transforming the developmental journeys of children and empowering parents through structured systems, clinical innovation, and disciplined execution.
At IND, leadership time and attention are strategic resources. The Executive Assistant plays a critical role in protecting, amplifying, and structuring that resource.

Role Overview

We are seeking a highly capable

Executive Assistant

with proven experience supporting senior leadership.
This role requires exceptional organisational skill, discretion, judgment, and the ability to manage complex schedules, sensitive information, and multi-layered priorities with calm efficiency.

This is a

high-trust position

for someone who thrives at the centre of leadership operations.

Key Responsibilities

A. Leadership Support & Calendar Management

Manage leadership calendars, meetings, and daily priorities Anticipate scheduling conflicts and resolve them proactively Prepare agendas, briefs, and materials in advance of meetings

B. Communication & Correspondence

Draft, review, and manage official correspondence on behalf of leadership Act as the primary gatekeeper for internal and external communications Maintain confidentiality of sensitive information at all times

C. Meeting & Documentation

Attend key meetings and capture accurate

minutes of meeting

Transcribe meeting audio and notes (manually or using AI tools) Track decisions, action items, and follow-ups to closure

D. Coordination & Follow-Up

Follow up with team leads and stakeholders on commitments and deadlines Maintain central tracking of leadership initiatives and tasks Ensure timely execution of leadership directives

E. Administrative & Secretarial Functions

Handle document filing, records management, and compliance documentation Coordinate travel, logistics, and event schedules Maintain professional standards of documentation and office conduct

Qualifications & Skills Required

Minimum

3-5 years experience

as EA / Senior Admin / Secretary supporting leadership Prior experience working directly with founders, directors, or senior executives Formal

secretarial training

is a strong advantage Excellent written and verbal communication skills Strong organisational, time management, and multitasking abilities High emotional intelligence and discretion Strong computer proficiency (MS Office / Google Workspace, email, documentation tools)

Who This Role Is For

This role is ideal for a seasoned professional who:

Takes pride in enabling leadership excellence Is structured, calm, and highly dependable Enjoys managing complexity and high responsibility Wants to build a long-term career in executive operations and leadership support

Growth Prospects at IND

High-performing EAs at IND grow into:

Chief of Staff-type roles

Senior Operations Leadership Strategic Program Coordination positions
IND invests in those who demonstrate ownership, loyalty, and excellence.

Job Types: Full-time, Permanent

Pay: ?12,000.00 - ?30,000.00 per month

Benefits:

Cell phone reimbursement Paid time off
Application Question(s):

Current CTC. Expected CTC.
Experience:

working with computers: 2 years (Required) Personal assistant, Executive Assistant or Coordination: 2 years (Required) Project coordination: 2 years (Preferred)
Language:

Bengali (Required) English (Required)
Work Location: In person