Job Description

Job Title: Executive Assistant to the Director

Location: Noida Sector 132

Employment Type: Full-time

About the Role

We are seeking a highly organised, proactive, and discreet Executive Assistant to provide comprehensive administrative and operational support to the Director. The ideal candidate will ensure smooth day-to-day functioning by anticipating needs, managing priorities, and maintaining complete confidentiality.

This role demands professionalism, emotional intelligence, and the ability to work independently while ensuring the Director's time and focus are optimized for strategic priorities.

Key Responsibilities

1. Calendar & Scheduling Management

Organize and manage the Director's calendar, meetings, and appointments. Anticipate scheduling conflicts and resolve them efficiently. Coordinate with internal teams and external stakeholders for meetings and reviews.

2. Communication & Correspondence

Handle calls, emails, and messages on behalf of the Director with discretion and clarity. Draft, proofread, and manage correspondence, reports, and presentations. Maintain a professional tone in all internal and external communications.

3. Administrative & Operational Support

Prepare meeting agendas, minutes, and follow-up trackers. Coordinate travel plans, itineraries, and related logistics. Oversee timely completion of approvals, documentation, and key deliverables. Maintain records, reports, and confidential information systematically.

4. Liaison & Coordination

Serve as the primary point of contact between the Director and teams, clients, and vendors. Ensure alignment and timely communication across departments. Follow up on pending actions and ensure commitments are met.

5. Personal Assistance (as required)

Assist in managing personal schedules, appointments, and errands when needed. Ensure a balance between professional and personal commitments of the Director.

6. Professional Conduct

Exercise high discretion, integrity, and professionalism in all dealings. Demonstrate emotional intelligence, judgment, and the ability to handle sensitive matters with care. Create a seamless working environment that allows the Director to operate at maximum efficiency.

Requirements:

Bachelor's degree preferred. 3-6 years of experience as an Executive Assistant, Secretary, or in a similar role supporting senior management. Exceptional organizational and multitasking skills. Excellent written and verbal communication in English. Proficient in MS Office Suite, Google Workspace, and other productivity tools. High degree of confidentiality, composure, and attention to detail.

Compensation

?35,000 - ?45,000 per month (based on experience) + performance-linked incentives.

Key Attributes for Success

Proactive and reliable, with a strong sense of ownership. Calm under pressure and solutions-driven. Polished demeanor with the ability to manage diverse situations gracefully. Focused on enabling the Director to perform at their best. Female candidates preferred only The candidate must be flexible with timings and highly professional as they will be working directly with the senior management. Max age limit- 30 years
Job Type: Full-time

Pay: ?35,000.00 - ?45,000.00 per month

Application Question(s):

Have you previously supported a Director or senior leader in a sales-driven organization? How comfortable are you with managing the Director's calendar, travel, and client meetings independently? LinkedIn URL What is your current or expected salary for a role based in Noida?
Experience:

Personal assistant: 3 years (Required)
Work Location: In person