Job Description

Job Title

: Executive Assistant to the Founder

Location

: Sovabazar, Kolkata (On-site)

Type

: Full-Time

Experience

: 3+ years preferred in executive support, operations, or coordination roles

About IND - Institute of NeuroDevelopment

The Institute of NeuroDevelopment (IND) is a mission-led organisation dedicated to transforming the developmental journeys of children with autism and other neurodevelopmental differences. Our flagship programmes empower parents through structured implementation systems, individualised therapy, and measurable progress tracking.

As we expand, the Founder's time and attention need to be channelled towards strategic initiatives, high-level partnerships, and visionary leadership. The Executive Assistant will serve as the

operational right hand

, ensuring smooth execution, communication, and follow-through on key priorities.

Role Summary

The Executive Assistant (EA) will work directly with the Founder to manage schedules, coordinate initiatives, follow up on deliverables, and act as the first line of organisation for high-priority projects. The role requires

discretion, strong organisational skills, the ability to anticipate needs, and the initiative to solve problems before they arise

.

This is not a purely administrative role--it is a

strategic support function

designed to free the Founder's bandwidth and ensure that plans move to completion without gaps.

Key Responsibilities

1. Founder Support & Schedule Management

Manage and optimise the Founder's calendar, prioritising high-impact activities Schedule and coordinate meetings, ensuring all materials are ready in advance Anticipate scheduling conflicts and proactively suggest solutions Ensure punctuality and time efficiency for all Founder commitments

2. Meeting Documentation & Transcription

Attend internal and external meetings to

capture accurate minutes

Prepare structured meeting summaries for easy reference and follow-up Transcribe meeting audio or notes, either manually or using AI tools, ensuring accuracy and completeness Maintain a secure, searchable archive of meeting records

3. Project Coordination & Follow-Up

Track ongoing initiatives and ensure follow-up on all Founder-led projects Maintain accountability by following up with team members on deadlines and deliverables Break down large projects into manageable tasks and monitor completion

4. Communication & Information Management

Draft, review, and manage correspondence on behalf of the Founder Serve as the first point of contact for internal and external stakeholders Maintain confidentiality while managing sensitive information

5. Operational Support

Coordinate with different departments (sales, marketing, operations, therapy teams) for smooth information flow Assist in the preparation of reports, presentations, and meeting briefs Support event coordination for webinars, trainings, and public engagements

6. Research & Strategic Input

Conduct background research to support decision-making Provide summaries, recommendations, and data insights for upcoming meetings or projects Monitor key industry trends relevant to IND's mission

Required Skills & Qualifications

Bachelor's degree; Master's preferred in business, communications, or related field 3+ years experience as an EA, Chief of Staff, or operations/project coordinator Exceptional organisational and time-management skills Strong communication skills in English; Bengali proficiency a plus Proficiency in transcription methods--manual and AI-assisted Tech-savvy--comfortable with CRM tools, Google Workspace, and productivity apps High emotional intelligence, discretion, and problem-solving ability Ability to handle multiple priorities in a fast-paced, mission-driven environment

Preferred (Not Mandatory)

Experience in healthcare, education, or non-profit sectors Exposure to event management or stakeholder engagement Familiarity with therapy/child development space

Why Join IND

Directly contribute to a mission that changes lives for families Work closely with the Founder and leadership team, gaining high-level exposure Opportunities for career progression into

Operations Head

or

Chief of Staff

roles A dynamic, purposeful work culture with room for initiative and creativity
Job Types: Full-time, Permanent

Pay: ?12,000.00 - ?30,000.00 per month

Benefits:

Cell phone reimbursement Paid time off
Application Question(s):

Current CTC. Expected CTC.
Experience:

Project coordination: 2 years (Preferred) working with computers: 2 years (Required) Stenography or note taking: 1 year (Preferred) Personal assistant, Executive Assistant or Coordination: 2 years (Required)
Language:

Bengali (Required) English (Required)
Work Location: In person