Job Description

EXEPERIENCE:

• Minimum of 4+ years of experience with demonstrable experience in a secretarial role as an Executive Assistant reporting directly to the Director.

• Any Graduate with B.E/B.Tech- Mechanical Engg. / Electrical.

• Prioritize and manage Managing Director's office and assist daily task & activities.
• To handle any other responsibilities personal / official of the Director.
• Provide full administrative and secretarial support to the Director to ensure the smooth management of his day to day affairs and most effective use of his time.
• Managing internal and external correspondence on behalf of management.
• Responsible for managing diaries & schedule.
• Organize & arrange meetings and appointments, follow up, schedule, maintaining events & conferences, reminding the manager of important tasks and deadlines.
• Taking notes and handling correspondence on the behalf of management.
• You will also be required to make booking and travel arrangements, transport and accommodation & assist with other secretarial duties when required.
• You will be required to handle the emails, answering calls, queries and correspondence & conversation on behalf of MD& CEO.
• Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks.
• Handles full set of company secretarial documents and activities;
• Communicates with clients independently.
• Prepares resolutions and correspondence to clients for review by manager, if necessary;
• Maintains statutory records for clients companies;
• Remind the staff for important task that needs to be done before deadlines and maintain their records.
• To maintain all files and paper work & daily Administrative tasks and to handle all incoming bills and their payments.
• Entering data, maintaining databases and keeping records by updating and maintaining records/information.
• Travel for business purpose if required.

• Good written & excellent communication skills.
• Good drafting and communication skills.
• Fast and smart decision making and has the required agility and flexibility.
• Experience in multiple client handling is preferable.
• Should have knowledge of every department for assisting to Managing Director.
• Also handle the others related works of PA.
• To ensure success as a personal assistant, should exhibit excellent organizational skills.