Utkarsh Global Foundation (formerly Utkarsh Star Mitra Mandal) is a nationwide non-profit organization committed to the welfare of society. In collaboration with government bodies, we focus on areas like environmental protection, animal welfare, women's education, social justice, and disaster preparedness--working toward a better world for all living beings.
Role Summary
We are seeking a dynamic, highly organized, and proactive Executive Assistant to the CEO & President. The ideal candidate should have a strong administrative background with experience or education in veterinary sciences, and a flair for coordinating projects and supporting key leadership functions.
This role will also include a light touch of internal HR coordination--particularly around induction planning, volunteer engagement, and culture-building activities, in alignment with leadership goals.
Key Responsibilities
Provide high-level administrative and strategic support to the CEO & President.
Manage and coordinate calendars, meetings, appointments, and travel arrangements.
Assist in preparing reports, presentations, and documentation for internal and external stakeholders.
Act as a liaison between leadership and internal teams, donors, partners, and veterinary institutions.
Be open to occasional travel across India for on-ground programs, events, or partner engagements.
Coordinate and support veterinary programs, camps, and animal welfare initiatives.
Handle sensitive communication, maintain confidential records, and ensure smooth information flow.
Conduct research and compile relevant data for decision-making and project planning.
Represent the office of the CEO & President in meetings or public forums when needed.
Support onboarding and induction of new staff and volunteers in coordination with HR.
Assist in planning internal events, team engagement activities, and basic HR documentation.
Qualifications
Bachelor's or Master's degree in Veterinary Scienceor a related field (preferred).
Proven experience (2-5 years) in executive support, administration, or coordination roles.
Exposure or willingness to learn basic HR functions in a non-profit setup.
Strong communication, interpersonal, and multitasking skills.
Proficiency in MS Office Suite, Google Workspace, and email tools.
High level of discretion and professionalism.
Passion for animal welfare, community service, and NGO initiatives.
Why Join Us
Work closely with a visionary leadership team on high-impact programs.
Contribute to a mission-led organization focused on change at the grassroots.
Gain exposure to both strategic decision-making and operational execution.
Opportunities to grow across administration, animal welfare, and light HR coordination.
To Apply
Send your CV and a brief cover letter to
hr3@utkarshglobalfoundation.org
Subject line: Application for Executive Assistant to CEO & President
Job Types:
Full-time, Permanent
Pay:
Up to ₹35,000.00 per month
Benefits:
Cell phone reimbursement
Work Location:
In person (Mulund West, Mumbai)
Let me know if you'd like a version that emphasizes more HR or makes it more formal/informal depending on the tone you're going for!
Job Types: Full-time, Permanent
Pay: Up to ₹40,000.00 per month
Benefits:
Cell phone reimbursement
Application Question(s):
What is your current CTC
What is your ECTC
What is your notice period
Are you open to travel pan India when required
What is your location
Work Location: In person
Expected Start Date: 08/08/2025
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