Job Description

Job Title: Executive Assistant to the CEO & President

Location

: Mulund West, Mumbai

(Only Mumbai Candidates will be considered)

Organization

: Utkarsh Global Foundation

Reports to

: CEO & President

Type

: Full-time

About Utkarsh Global Foundation

Utkarsh Global Foundation (formerly known as Utkarsh Star Mitra Mandal) is a nationwide non-profit organization committed to promoting the welfare of society. In collaboration with government bodies, we focus on various sectors including environmental protection, animal welfare, women's education and empowerment, social justice, and disaster preparedness, with the goal of creating a better world for all living organisms and human beings.action.

Position Overview

We are looking for a dynamic, individual with a strong background in

Talent Acquisition

, detail-oriented

Executive Assistant to the CEO & President

, to provide strategic, administrative, and project management support. This role will be instrumental in coordinating executive communications, streamlining operational efficiency, and supporting people strategy initiatives with a focus on recruitment and talent management.

Key Responsibilities

Executive Support:

Provide high-level administrative support to the CEO & President, including calendar management, travel planning, meeting coordination, and expense tracking. Draft and manage correspondence, presentations, reports, and internal communications on behalf of the CEO. Prepare briefing notes, meeting agendas, and follow-up actions for key meetings and events. Serve as a liaison between the CEO's office and internal/external stakeholders.

Talent Acquisition & People Support:

Collaborate with the HR team and CEO to define hiring priorities and support recruitment for leadership and strategic roles. Support the CEO in workforce planning and organizational development initiatives. Maintain confidentiality while managing sensitive information related to leadership hiring and talent strategy.

Strategic Projects & Coordination:

Support the CEO in executing strategic projects, partnerships, donor engagements, and stakeholder communications. Track progress on key organizational initiatives and follow up with relevant stakeholders to ensure timely delivery. Conduct research, prepare briefs, and analyze data to support decision-making.

Qualifications & Skills

Any Graduate 5-8 years of experience in Executive Assistance, HR, or Talent Acquisition roles. Proven experience in working with C-level executives or founders. Excellent communication (written and verbal), organizational, and interpersonal skills. Proficiency in MS Office, Google Workspace. High emotional intelligence, discretion, and professionalism. Ability to multitask, prioritize, and work in a fast-paced environment.

Preferred Traits

Prior experience in social impact/NGO/development sector. Understanding of recruitment practices, especially for leadership and impact roles. Passion for the mission and values of Utkarsh Global Foundation.

Remuneration

Commensurate with experience and aligned with industry standards in the development/non-profit sector.

Interested candidates can send their resume and cover letter to hr3@utkarshglobalfoundation.org

Job Types: Full-time, Permanent

Pay: Up to ?35,000.00 per month

Benefits:

Cell phone reimbursement
Work Location: In person