Job Description

We are looking for an Executive Assistant to support the Managing Director (MD) with daily

operations, communication, scheduling, and follow-ups. The ideal candidate will ensure the

MD's time, priorities, and tasks are managed efficiently, allowing smooth execution of

business plans.

Key Responsibilities:

Calendar & Communication Management

? Manage the MD's calendar, schedule meetings, and coordinate appointments to

avoid conflicts.

? Screen and prioritize emails, messages, and calls to ensure the MD receives only

essential information.

? Communicate professionally with internal teams, clients, and external stakeholders.

Meeting Support

? Attend meetings with the MD to take clear and accurate notes.

? Convert meeting notes into actionable tasks and follow up to ensure timely

completion.

? Ensure all meetings are well-planned with the required documents and information.

Operational & Administrative Support

? Assist with day-to-day administrative tasks, including preparing documents, reports,

and presentations.

? Maintain organized files and ensure important information is easily accessible.

? Handle confidential information with professionalism and discretion.

Coordination & Follow-ups

? Follow up with different departments to ensure tasks and decisions are executed on

time.

? Connect and coordinate with teams across the organization to maintain a smooth

workflow.

? Support the MD's strategic initiatives by ensuring deadlines and deliverables are met.

Qualifications & Skills:

?

Prior experience

as an Executive Assistant is must.

? Strong organizational, time-management, and communication skills.

? Ability to work independently and manage the MD's workload effectively.

? High level of confidentiality and professionalism.

? Proficiency in Microsoft Office (Word, Excel, PowerPoint).

? Strong note-taking and documentation skills.

? Friendly, approachable, and open to feedback and new ideas.

? Reliable, accountable, and committed to delivering high-quality work.

Perks & benefits:

? Flexible working hours

? Permanent Virtual office

? Ethically strong culture and value based organization to work with

? Travelling 30-40 days in a year.

Pre-requisites:

? Own laptop and a proper wifi connection

? Immediate joiners are preferred.

Job Type: Full-time

Pay: ₹35,000.00 - ₹50,000.00 per month

Benefits:

Flexible schedule Paid sick time Provident Fund Work from home
Application Question(s):

Part 1: Professional Introduction Video (Approx. 1-2minute)
This part of the video should set the stage and explain your background, communication, confidence and motivation.

Please cover the following points clearly and concisely:
1. Name, Location, and Current/Previous Role: A standard professional introduction.

2. Highlight Key Experience: Briefly mention one specific accomplishment or duty from your past that demonstrates your ability to manage complex calendars, handle high-volume administrative tasks, or thrive in a remote setting.

3. The "Why": Explain why you are uniquely suited for a remote Personal Assistant role that requires extreme proactivity, extensive travel coordination, and rigorous action item follow-up.