Job Description

Job Title: Executive Assistant to NOH

Function: Operations
Reports To: National Operations Head
Location: Head Office, Mumbai
Travel Required: 25% ? 50% 75%

About DHL Blue Dart Express India:

At Blue Dart, we go beyond delivering shipments--we deliver trust, precision, and excellence. As India's most reliable express logistics provider, we empower commerce by reaching over 56,000+ locations across India and connecting to 220+ countries through our global DHL network. Backed by the strength of DHL Group, we bring together international standards with deep local expertise. Our dedicated Boeing freighter fleet, 12,000+ vehicles, and best-in-class service ensure time-definite delivery that businesses and customers count on every day.

We are proud to be consistently ranked among India's Top 100 Great Places to Work and recognized as part of the DHL Group's Top Employer certification across multiple regions. Being an Employer of Choice is not just a goal--it's a fundamental part of who we are. We are committed to creating a workplace where people feel valued, empowered, and proud to belong.

If you're looking to join a purpose-led, people-first organization that shapes India's supply chain with integrity and care--Blue Dart is where you belong.

Position Overview:

The

Executive Assistant

supports the

NOH

through efficient calendar management, communication handling, coordination of meetings, program tracking, and administrative operations. The role ensures smooth day-to-day functioning of leadership offices. Job Purpose:
To provide administrative, coordination, and reporting support, while managing communications, presentations, vendor interactions, and operational tasks for senior leadership.

Key Roles & Responsibilities:

Office Support

Manage calendars, appointments, travel, and meetings for NOH. Draft internal and external communications. Maintain files, records, and confidential documents.

Program & Operations Support

Track progress of key business initiatives and assist with program management. Coordinate with departments for MIS, reviews, and operational updates. Create operations and program-related presentations.

Reporting & Presentations

Prepare MIS reports, review decks, and financial presentations for leadership and board meetings. Ensure timely and accurate submission of reports.

Vendor & Administrative Management

Coordinate with hotels, travel agents, and gifting vendors. Handle billing, credit card payments, lease/insurance documentation, and general office upkeep. Qualifications & Experience:

Education:

Bachelor's degree in any discipline. (Preferred: Specialization in Business Administration, Management, or related fields.)

Experience:

3-6 years of experience as an Executive Assistant or in a similar corporate administrative/operations role.
Experience supporting CXO-level leaders preferred.

Skills & Capabilities:

Core Skills

Calendar & stakeholder management MIS reporting and data analysis Advanced MS Office (Excel, PowerPoint) Program & operations coordination Communication and documentation drafting

Behavioural Competencies

Attention to detail Strong organizational skills Confidentiality & integrity Proactive problem-solving Professional communication & interpersonal skills

Key Performance Indicators:

Calendar & Meeting Management: Timely scheduling and smooth execution of meetings/events Communication & Coordination: Clear, timely communication with stakeholders Reporting & MIS: Accurate and timely reports Presentation Preparation: Quality and timeliness of presentations Office & Administrative Management: Proper upkeep, documentation accuracy, and timely task execution

Why join DHL Blue Dart?

When you join us, you're not just taking a job--you're becoming part of a purpose-led movement that's reshaping the future of logistics across India and the world. At Blue Dart, we don't just deliver parcels--we deliver excellence, innovation, and opportunity every day.

Here's what makes us stand out:

Great Place to Work Certified--a testament to our people-first culture, inclusive environment, and commitment to your growth and well-being. Competitive pay and performance-linked rewards that truly recognize your impact. Structured learning, global exposure, and on-the-job coaching to help you grow faster than ever. Best-in-class benefits--from comprehensive medical cover (including optional parental care) to financial wellness and generous time off. A culture that celebrates diversity, innovation, and bold thinking--where your voice is heard and your contributions matter. Global career paths across the DHL Group, opening doors to opportunities in 220+ countries and territories. The pride of working with India's most awarded logistics brand, trusted by millions and driven by purpose.

This is your chance to do meaningful work, build a career without borders, and thrive in a company that's not just a logistics leader--but a Great Place to Work. Come grow with us.

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