Job Description

We are seeking a highly motivated, strategic, and proactive

Executive Assistant

to provide direct, comprehensive support to our Managing Director, driving operational efficiency and project success.

Key Responsibilities

1. Strategic Project and Operational Management

Project & Cost Management:

Work closely with the MD to undertake and oversee

Project and Cost Management

functions for steel building and steel structure projects. This includes tracking budgets, monitoring timelines, managing vendor/subcontractor payments, and ensuring adherence to quality standards.

Execution of Change:

Serve as the MD's key liaison in executing strategic and operational changes across the organization, ensuring new directives are communicated, implemented, and monitored effectively.

Reporting & Analysis:

Prepare detailed reports, presentations, and financial summaries on project statuses, company performance, and strategic initiatives for the MD and executive team.

Risk & Compliance:

Assist in identifying project risks and ensuring compliance with relevant industry regulations and internal standards.

2. High-Level Executive Support

Correspondence & Communication:

Manage and prioritize the MD's professional correspondence, including emails, calls, and written communications, drafting sophisticated responses on behalf of the MD as required.

Meeting Management:

Plan, schedule, and coordinate high-level meetings, site visits, and conference calls, preparing agendas, compiling necessary materials, and accurately recording and distributing minutes and follow-up actions.

Gatekeeping:

Efficiently manage the MD's schedule, acting as a crucial filter and primary point of contact, ensuring the MD's time is utilized for the highest-priority tasks.

3. Personal & Administrative Support

Travel Coordination:

Handle all aspects of the MD's professional and personal travel, including complex itineraries, domestic and international flight/accommodation bookings, and visa processing.

Personal Needs:

Proactively manage and coordinate various personal and official needs of the MD as they arise, ensuring seamless integration between professional and personal commitments.

Documentation:

Organize and maintain highly confidential files, documents, and records with absolute discretion.

Candidate Profile

A Bachelor's degree in Business Administration, Engineering, or a related field. Proven experience (5+ years preferred) in an Executive Assistant, Chief of Staff, or similar high-level support role, ideally within the

Engineering, Construction, or Manufacturing

sector. Strong understanding of

Project Management

principles, particularly as applied to steel construction (PEBs, Space Frames, etc.), with a demonstrable grasp of cost control and budgeting. Exceptional organizational, time management, and problem-solving skills with meticulous attention to detail. Impeccable communication skills (written and verbal) and the ability to interact professionally with stakeholders at all levels. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.

Preferred Attributes

Gender:

Male

candidate strongly preferred.

Location:

A

native of Thrissur

, with an in-depth understanding of the local business landscape and network.

Mindset:

Demonstrably proactive, adaptable, and willing to take ownership of diverse responsibilities, ranging from strategic project oversight to personal administrative support.

Confidentiality:

Highest standards of professionalism and discretion are paramount.
We are also accepting applications from Operation Managers, Executive Assistants to the CEO, Project Managers, Office Administrators, etc

Job Type: Full-time

Pay: ₹18,000.00 - ₹28,000.00 per month

Benefits:

Life insurance
Application Question(s):

Are you currently residing in Thrissur?
Language:

English (Required) Hindi (Preferred) Tamil (Preferred)
Willingness to travel:

50% (Preferred)
Work Location: In person