Job Description

Position Overview

We are seeking a highly organized, detail-oriented, and professional

Executive Assistant

to support our senior executives and ensure the smooth operation of our organization. The ideal candidate will play a pivotal role in managing administrative responsibilities, coordinating internal and external communications, and providing comprehensive assistance to the Director.

Key Responsibilities

Act as the primary point of contact for all matters related to the Director's office. Manage and monitor the Director's mailbox; draft responses and maintain organized communication flow. Handle incoming phone calls and follow up on assigned tasks. Coordinate with internal staff to ensure timely completion of assignments delegated by the Director. Follow up rigorously with vendors, clients, project managers, and other stakeholders to ensure deadlines are met. Maintain and update data using MS Excel; generate reports as required. Draft official correspondence, letters, minutes of meetings, and internal notes using MS Word. Ensure effective delegation of routine tasks on behalf of the Director. Take shorthand notes as required. Perform any other administrative tasks as assigned from time to time.

Required Qualifications & Experience

Graduate from a recognized secretarial college. 3-5 years of proven experience as an Executive Assistant or Secretary, preferably supporting Managing Directors or Senior Executives. Prior experience as an Office Coordinator with a strong administrative background may also be considered.

Key Skills

Excellent Follow-Up Skills

- This is a mandatory requirement.*
Proficient in MS Office, especially Excel and Word. Strong command of English and Hindi (spoken and written). Shorthand proficiency is required. Excellent organizational and time management skills. Strong interpersonal and communication abilities.

Preferred Candidate Profile

Resident of Shillong, Meghalaya. Demonstrated job stability; candidates with frequent job changes need not apply. Honest, trustworthy, and dependable.
Job Type: Full-time

Pay: ?25,000.00 - ?30,000.00 per month

Benefits:

Provident Fund
Application Question(s):

Current Salary? Expected Salary?
Experience:

Executive Assistant : 3 years (Required)
Language:

English (Required)
Location:

Shillong, Meghalaya (Required)
Work Location: In person