Job Description

An Executive Assistant (EA) to the Managing Director (MD) of a chemical trading company provides high-level administrative support, managing the MD's schedule, communications, and travel, while also handling confidential information and acting as a liaison between the MD and internal/external stakeholders. This role requires strong organizational, communication, and project management skills, as well as a deep understanding of the company's operations and the chemical trading industry.

Responsibilities:

Calendar Management:

Scheduling and coordinating meetings, appointments, and travel arrangements for the MD.

Communication Management:

Screening and prioritizing emails, managing correspondence, and drafting communication on behalf of the MD.

Meeting Support:

Preparing agendas, presentations, and taking minutes for meetings, including board meetings and client interactions.

Project Coordination:

Assisting with various projects, including new greenfield projects and updates on existing projects, ensuring timely completion and reporting to the MD.

Relationship Management:

Developing and maintaining strong relationships with internal and external stakeholders, including clients, vendors, and other departments.

Document Management:

Maintaining files, records, and confidential information, ensuring proper organization and accessibility.

Travel Arrangements:

Organizing and coordinating travel logistics, including flights, accommodations, and itineraries.

Administrative Support:

Handling general administrative tasks, such as expense reports, purchase orders, and other related duties.

Reporting:

Generating regular reports for the MD on various aspects of the business.

Liaison:

Acting as a point of contact between the MD and various departments, ensuring smooth communication and coordination.

Qualifications:

Experience:

Proven experience as an executive assistant or in a similar administrative role, preferably within the chemical industry or a related field.

Education:

Bachelor's degree or equivalent experience.

Skills:

o

Strong organizational and time management skills:

Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.

o

Excellent communication skills:

Proficiency in written and verbal communication, including strong interpersonal and presentation skills.

o

Discretion and confidentiality:

Ability to handle sensitive and confidential information with the utmost discretion.

o

Technical skills:

Familiarity with relevant software, including Microsoft Office Suite (Word, Excel, PowerPoint).

o

Industry Knowledge:

Understanding of the chemical trading industry, including market trends, regulations, and key players.

o

Project Management Skills:

Experience in coordinating projects, tracking progress, and reporting results.

In addition to the above, a strong candidate for this role should also possess:

Proactive problem-solving skills:

Ability to anticipate potential issues and proactively identify solutions.

Professionalism and business acumen:

A polished and professional demeanour, with a strong understanding of business principles and practices.

Adaptability and flexibility:

Ability to thrive in a fast-paced environment and adapt to changing priorities.

Job Type: Full-time

Pay: ₹35,000.00 - ₹50,000.00 per month

Benefits:

Health insurance
Experience:

total work as secretary: 1 year (Preferred)
Work Location: In person