Job Description

Job Summary:

We are seeking a proactive, detail-oriented, and highly organized Executive Assistant (EA) to provide high-level administrative support to the Director. The EA will act as a trusted partner, ensuring smooth day-to-day operations, managing schedules, facilitating communication, and handling confidential matters with utmost professionalism.

Key Responsibilities:


Provide comprehensive administrative support to the Director, including calendar management, meeting scheduling, and travel coordination.


Draft, review, and edit correspondence, reports, memos, presentations, and other documents as required.


Maintain discretion and confidentiality in handling sensitive and private information.


Serve as a liaison between the Director and internal teams, clients, and external stakeholders.


Manage and prioritize incoming emails, calls, and meeting requests to ensure timely responses and appropriate follow-up.


Organize and oversee the logistics of meetings, conferences, and events, including venue

booking, materials preparation, and catering arrangements.


Maintain and update files, records, and documentation to ensure they are well-organized and easily accessible.


Track project progress, assist in meeting deadlines, and ensure follow-through on action

items.


Prepare detailed meeting agendas, take clear and accurate minutes, and follow up on agreed tasks or decisions.


Provide personal assistance to the Director as required, including personal errands, travel

bookings, or coordination of household matters.


Collaborate with other administrative and executive support staff to create a seamless support structure.

Required Skills and Qualifications:


Bachelor's degree in Business Administration, Management, or a related field preferred.


Proven experience (5+ years) in an executive assistant or similar administrative role.


Strong command of written and verbal English communication.


High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and calendar

management tools.


Excellent organizational, multitasking, and time management skills.


Ability to work independently and handle changing priorities with poise.


Exceptional attention to detail and a proactive approach to problem-solving.


Professional demeanor and the ability to maintain discretion and confidentiality.

Preferred Attributes:


Experience in supporting senior leadership.


Familiarity with tools like Zoom, MS Teams, Google Workspace.


Flexible, reliable, and capable of handling high-pressure environments.

Job Type: Full-time

Pay: Up to ₹80,000.00 per month

Benefits:

Cell phone reimbursement Flexible schedule Health insurance Leave encashment Provident Fund
Schedule:

Day shift
Application Question(s):

Expected Salary Notice period
Experience:

total work: 10 years (Preferred)
Location:

Gurugram, Haryana (Required)
Work Location: In person