Job Description

Job Summary: We are seeking a highly organized and proactive individual to join the Managing Director as his Executive Assistant. As a leading manufacturer of medical devices in India, we are looking for someone who can provide comprehensive support to the Managing Director in managing day-to-day tasks, ensuring smooth operations, and facilitating effective communication within the organization. The successful candidate will play a crucial role in supporting the Managing Director and contributing to the overall success of our company. Responsibilities: - Manage the Managing Director\'s calendar, schedule appointments, and coordinate meetings, ensuring efficient use of time and resources. - Receive and screen phone calls, emails, and correspondence, directing inquiries to the appropriate parties and providing timely responses. - Assist in the preparation and organization of meetings, including agenda creation, meeting materials, and taking minutes if required. - Handle confidential and sensitive information with discretion, maintaining a high level of confidentiality and professionalism. - Manage and maintain administrative files, records, and documents, ensuring they are up-to-date, organized, and easily accessible. - Coordinate travel arrangements, including flight bookings, hotel accommodations, and transportation, ensuring a smooth travel experience. - Assist in managing HR-related tasks, such as maintaining employee records, handling employee data, and supporting the hiring process. - Prepare and edit correspondence, reports, presentations, and other documents as needed. - Welcome and greet guests, ensuring a professional and hospitable environment. - Assist in special projects and initiatives as assigned by the Managing Director. - Collaborate with cross-functional teams to facilitate effective communication and coordination. - Proactively identify opportunities for process improvements and suggest ways to enhance efficiency and productivity. -Travel with the MD, if needed, for site visits. Qualifications: - Bachelor\'s degree in a relevant field is preferred. - Proven experience as an Executive Assistant or similar role, preferably in a fast-paced and dynamic environment. - Excellent organizational and time management skills, with the ability to prioritize tasks and handle multiple responsibilities simultaneously. - Strong written and verbal communication skills, with the ability to interact effectively with internal and external stakeholders is very important. - Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software. - Discretion and confidentiality in handling sensitive information and maintaining professional ethics. - Strong attention to detail and accuracy in work output. - Excellent problem-solving and decision-making abilities. - Positive attitude, strong work ethic, and a team player mindset. - Ability to adapt to changing priorities and work well under pressure. Job Type: Full-time Salary: 925,000.00 - 950,000.00 per month Benefits:

• Food provided
• Paid sick time
• Paid time off

Schedule:

• Day shift

Supplemental pay types:

• Performance bonus
• Yearly bonus

Ability to commute/relocate:

• Gurgaon, Haryana: Reliably commute or planning to relocate before starting work (Required)

Experience:

• total work: 1 year (Preferred)