Executive Assistant cum PA will have to provide assistance to MD and to manage his appointments, schedules and correspondence, take notes in English & Gujarati, manage the travel bookings, co-ordinate & arrange meetings with senior executives, clients and team members, maintaining & updating data, general filing and perform other admin duties. The person should possess a strong ability to multi-task and to prioritize tasks effectively.
Primary Responsibilities
1. To provide administrative support to MD to manage his appointments, schedules and to keep his calendar up to date
2. To take notes in English and Gujarati, to prepare them and circulate as per his instructions
3. To act as a point of contact and to organize meetings with senior executives, clients and other team members
4. To manage MD's correspondence and respond to invitations, circulars and post
5. To make independent correspondence in English & Gujarati
6. To prepare and edit presentations in Powerpoint and Canva
7. Maintaining files and records
8. Making National and International travel booking and arrangements
Secondary Responsibilities
Perform general office & administrative duties such as ordering supplies, keeping the house in order etc.
Preparing the MIS reports
Manage confidential information and maintain strict confidentiality at all times
Attending guests and visitors
To arrange to send / circulate gifts / calendars or any other required assistance
Data Management
Education Qualification
Graduate / Master in any field
Experience
minimum 5 Years in Relevant Field
Skills Required
Functional:
Excellent typing, shorthand, and stenography skills
Ability to adapt to changing priorities and work under pressure
Knowhow of ticket & hotel booking softwares will be an advantage
IT Skills:
Proficiency in MS Office applications, particularly MS Word, Excel, and PowerPoint
Behavioral:
Interpersonal Skills
Quick Decision Making and time management skills
Strong communication
Excellent organizational skills and attention to detail
Ability to handle confidential information with discretion
Languages
English, Hindi & Gujarati
Job Type: Full-time
Pay: ₹25,000.00 - ₹60,000.00 per month
Ability to commute/relocate:
Navrangpura, Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (Required)
Experience:
total work: 3 years (Required)
Work Location: In person
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