Job Description

Job Title:

Executive Assistant to Managing Director

Job Summary:

The Executive Assistant will provide high-level administrative, operational, and strategic support to the Managing Director. The role involves managing schedules, coordinating meetings, handling confidential information, preparing reports, and acting as a key liaison between the MD and internal/external stakeholders.

Key Responsibilities:

1. Administrative Support

Manage the MD's calendar, appointments, travel, and meetings. Draft, review, and manage correspondence, emails, and documents on behalf of the MD. Maintain organized filing systems (digital & physical).

2. Meeting & Communication Management

Schedule and coordinate board meetings, internal reviews, and external engagements. Prepare agendas, presentations, minutes of meetings, and follow-up action trackers. Act as the first point of contact for the MD with internal teams and external stakeholders.

3. Business Support

Conduct research, prepare reports, and summarize key business insights for decision-making. Assist in monitoring project deadlines, business initiatives, and strategic goals. Coordinate with senior leadership teams to ensure smooth workflow and timely updates.

4. Confidentiality & Professionalism

Handle sensitive information with discretion and integrity. Ensure compliance with company policies and confidentiality standards.

5. Travel & Event Coordination

Plan and manage domestic & international travel arrangements, itineraries, and logistics. Assist in organizing corporate events, conferences, and networking engagements.

Key Skills & Competencies:

Excellent communication (written & verbal) and interpersonal skills. Strong organizational and time-management skills with ability to multitask. Proficiency in MS Office / Google Workspace (Excel, PowerPoint, Word, Outlook). Analytical mindset with ability to prepare reports and presentations. Discretion, integrity, and professionalism.

Qualifications & Experience:

Bachelor's degree in Business Administration / Management / Commerce or related field. 3-7 years of experience as Executive Assistant / Personal Assistant to senior leadership. Experience in handling high-level executives and working in a fast-paced environment.

Reporting To:

Managing Director

Job Type: Full-time

Pay: ?15,000.00 - ?25,000.00 per month

Language:

English (Preferred)
Work Location: In person