Job Description

Job Title:

Executive Assistant

Location:

Noida, Sector 16

Department:

Managing Director Office

Reports To:

Managing Director

Job Summary:

The Executive Assistant will provide high-level administrative support to the senior leadership team, ensuring smooth and efficient operations. The role requires strong organizational skills, discretion, and the ability to handle a wide range of executive-level support tasks with professionalism and confidentiality.

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Key Responsibilities:

Manage executives calendar, schedule meetings, and coordinate appointments and travel arrangements. Prepare and organize documents, reports, presentations, and correspondence. Handle confidential information with the utmost discretion and integrity. Serve as the first point of contact between the executive and internal/external stakeholders. Coordinate logistics for board meetings, senior leadership meetings, and other events. Track action items, follow-ups, and deadlines on behalf of the executive. Assist in creating and managing expense reports and budgets. Maintain filing systems and ensure all documentation is accurate and up to date. Support in strategic initiatives and project coordination as required. Take meeting minutes and distribute them as needed. Manage communication, including email, phone calls, and internal memos.

Qualifications and Skills:

Proven experience as an Executive Assistant, Personal Assistant, or in a similar role. Minimum 8-12 years of relevant experience in a corporate setting Exceptional written and verbal communication skills. High level of discretion, integrity, and professionalism. Strong organizational and multitasking skills with attention to detail. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and adapt in a fast-paced environment. Time management and problem-solving abilities.

Preferred Attributes:

Ability to anticipate needs and proactively address them. Positive attitude, team player, and customer-focused mindset.
Job Types: Full-time, Permanent

Benefits:

Paid sick time
Schedule:

Morning shift
Language:

English (Preferred)
Work Location: In person